We are seeking a highly organised and commercially astute Senior Export Administrator to oversee and streamline intercompany inventory exports from the UK to the Netherlands, Spain and France. This is a critical cross-functional role that requires a strong understanding of customs compliance, ERP coordination, transportation documentation, and EU–UK trade regulations. The successful candidate will play a pivotal role in standardising export workflows, ensuring timely and accurate documentation and enabling visibility across group entities.
Key Responsibilities
* Develop and maintain standardised intercompany transfer processes (ICTA), including transfer pricing, Incoterms (DDP, DAP, EXW) and VAT treatment.
* Coordinate mirror sales/purchase order processes across ERP platforms if needed (e.g. NAV 2018, Sage Sicon).
* Ensure stock ownership transfer and landed cost calculations are accurately tracked and journaled.
* Prepare and manage all UK-side export documentation, including Commercial Invoices, Packing Lists, Customs Declaration Service (CDS), Export Declarations and Movement Reference Numbers (MRNs).
* Ensure all documents meet customs requirements for France, the Netherlands and Spain, including the correct HS codes, EORI registrations and Incoterms.
* Coordinate with EU counterparts to manage import declarations.
* Implement and maintain digital archiving for audit trails (e.g. by ASN or shipment number).
* Support customs broker liaison, declarations and clearance communications where necessary.
* Coordinate intercompany shipment scheduling using dedicated transport lanes (pre-defined routes) or LTL/FTL carriers.
* Track vehicle departures, customs clearance and delivery milestones using integrated carrier APIs (e.g. UPS, TNT).
* Review transport dashboards, carrier SLAs and KPI scorecards (e.g. on-time delivery, damage rates, dwell time).
* Optimise returns, backhauls and carrier performance through structured reviews and exception reporting.
* Monitor and report stock discrepancies, customs holds and shipping delays with structured Root Cause Analysis (RCA) and escalation.
* Maintain a shared issue tracker for cross-functional transparency.
* Identify opportunities to enhance traceability.
* Assist in the evaluation or integration of customs broker platforms to reduce risk and cost if required.
Skills and Experience
* Minimum 5 years' experience in export logistics, preferably in a multi-country, multi-brand setting.
* Proven knowledge of UK and EU customs requirements including CDS, Incoterms, HS codes, EORI and VAT implications.
* Strong systems experience (e.g., NAV, Sage, or similar), including intercompany modules and inventory workflows.
* Experience managing export documentation, declarations and transport compliance.
* Excellent communication and stakeholder management across departments and countries.
* Detail-oriented, organised and able to work under pressure to tight shipment deadlines.
* Knowledge of systems and carrier integrations.
* Intermediate or advanced Excel.
Key Attributes
* Commercial awareness with a process-improvement mindset.
* Assertive yet diplomatic communicator with internal and external partners.
* Comfortable handling both routine transactional work and strategic projects.
* High integrity and accuracy in documentation and data handling.
Job Types: Full-time, Permanent
Pay: £32,000.00-£38,000.00 per year
Benefits:
* Additional leave
* Company events
* Company pension
* Employee discount
* Free parking
* Life insurance
* On-site parking
* Private medical insurance
Ability to commute/relocate:
* Liverpool L7 9QA: reliably commute or plan to relocate before starting work (required)
Experience:
* Logistics: 5 years (preferred)
Work authorisation:
* United Kingdom (required)
Work Location: In person