Job summary
Personal Assistant to Divisional DirectorsHours: 37.5 hours per week | Contract: Permanent | Working pattern: Monday-Friday
This is an exciting opportunity to join one of the Trust's most dynamic and high-performing divisions, working at the heart of Women's & Children's, Private Patients, and Support Services.
As Personal Assistant to the Divisional Directors, you will play a pivotal role in supporting senior leadership and ensuring the smooth and efficient running of the divisional office. You will provide a comprehensive administrative and secretarial service, including full support for meetings chaired by the Divisional Directors, from preparation and coordination through to accurate minute-taking and follow-up actions.
You will act as a valued and integral member of the Divisional Directors' office team, contributing to a professional, responsive, and well-organised service. This role is ideal for someone who is highly organised, adaptable, and confident working in a fast-paced environment while engaging with a wide range of stakeholders.
Main duties of the job
You will be required to provide a high-level, professional secretarial administrative and clerical support service, including producing, reports, administering and organising programmes of meetings and undertaking minute taking. You will need experience on managing busy diaries and ensuring the Director is fully equipped with all briefing and information prior to Chairing or attending meetings.
About us
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available. Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too. We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users. Frimley Health Trust benefits on Vimeo
Details
Date posted
19 February 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£28,859 to £31,670 a year per annum incl HCAS
Contract
Permanent
Working pattern
Full-time
Reference number
151-JLM612
Job locations
Wexham Park Hospital or Frimley Park Hospital
Wexham Street
Slough
SL2 4HL
Job description
Job responsibilities
For further information regarding the detailed job description and main responsibilities, please refer to the attached job description and person specification documents.
Job description
Job responsibilities
For further information regarding the detailed job description and main responsibilities, please refer to the attached job description and person specification documents.
Person Specification
Experience
Essential
* Demonstrated experience of working as a Senior Administrator.
* Experience of busy environment and dealing with the public.
* Experience of minute taking at high level meetings.
* Experience of organising events.
Desirable
* Demonstrated experience of working as a Personal Assistant within the NHS
* Experience of working in the NHS either in a hospital, private practice or for a GP.
Skills
Essential
* Understanding of confidentiality & Data Protection within the NHS.
* Microsoft Office skills at high standard (ability to use Microsoft Word, Outlook, Excel, PowerPoint, etc)
* Good verbal and written communication skills and good command of English.
* Self-motivated, receptive to change, respond well to new challenges.
* Organised, friendly & helpful.
Qualifications
Essential
* GCSE Maths and English grade C or above or Equivalent job based experience.
* A Level or equivalent.
* GCSE Maths and English grade C or above or Equivalent job-based experience.
* Typing qualification or equivalent.
Desirable
* ECDL or IT Courses.
Person Specification
Experience
Essential
* Demonstrated experience of working as a Senior Administrator.
* Experience of busy environment and dealing with the public.
* Experience of minute taking at high level meetings.
* Experience of organising events.
Desirable
* Demonstrated experience of working as a Personal Assistant within the NHS
* Experience of working in the NHS either in a hospital, private practice or for a GP.
Skills
Essential
* Understanding of confidentiality & Data Protection within the NHS.
* Microsoft Office skills at high standard (ability to use Microsoft Word, Outlook, Excel, PowerPoint, etc)
* Good verbal and written communication skills and good command of English.
* Self-motivated, receptive to change, respond well to new challenges.
* Organised, friendly & helpful.
Qualifications
Essential
* GCSE Maths and English grade C or above or Equivalent job based experience.
* A Level or equivalent.
* GCSE Maths and English grade C or above or Equivalent job-based experience.
* Typing qualification or equivalent.
Desirable
* ECDL or IT Courses.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Frimley Health NHS Foundation Trust
Address
Wexham Park Hospital or Frimley Park Hospital
Wexham Street
Slough
SL2 4HL
Employer's website
(Opens in a new tab)
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Employer details
Employer name
Frimley Health NHS Foundation Trust
Address
Wexham Park Hospital or Frimley Park Hospital
Wexham Street
Slough
SL2 4HL
Employer's website
(Opens in a new tab)
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