Job Description: Contracts Administrator
Position: Contracts Administrator
Location: Head Office, Ballinderry Road, Lisburn
Responsible to: Senior Management
Contract type: Full-time, permanent
Working hours: Monday - Thursday (08:00 - 17:00 with 45min break), Friday (08:00 - 16:00 with 30min break)
Why work for McQuillan Companies?
McQuillan Companies, a family-run business in Northern Ireland, offers a diverse range of services including roadworks, civil engineering, demolition, quarrying, waste management, outdoor cleaning, and analytical chemistry. We value all perspectives and create a supportive environment where people thrive. Our company carries out projects such as road construction, maintenance, surface treatments, and environmental schemes, serving both public and private sectors.
Benefits include:
* Competitive salaries
* Employee health scheme
* Private healthcare
* Employee pension scheme
* 31 days of annual leave, increasing with service
* Development and training opportunities
Overall objectives
We seek a proactive, detail-oriented Contracts Administrator to join our expanding team. The role involves supporting operational and administrative functions, reporting to senior management, and ensuring efficiency. This position offers opportunities to upskill with new technologies and grow within a friendly, supportive environment.
Key responsibilities:
* Managing squad reports and timesheets
* Assisting in daily programme preparation
* Tracking van times and recording hours
* Sourcing utility mark-up information
* Processing invoices and payments
* Supporting tenders and documentation
* Providing administrative support to staff and management
* Maintaining filing systems and office equipment
* Handling correspondence, calls, and mail
* Managing stock levels and reception duties
Essential criteria:
* Strong IT skills (Excel, Word, digital platforms)
* Ability to work independently and with initiative
* Attention to detail and confidentiality
* Organizational and multitasking skills
* Excellent communication skills
* Client-focused with rapport-building skills
Desirable criteria:
* Experience in a similar role
* Teamwork and cross-functional achievements
* Experience with contracts, invoices, or financial admin
Closing date for applications is Wednesday, 7th May 2025. This job description is a guideline and may evolve with the company's strategic direction.
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