Employer Mersey and West Lancashire Teaching Hospitals NHS Trust Employer type NHS Site Whiston Hospital Town Prescot Salary £24,169 Per Annum, Pro Rata Salary period Yearly Closing 20/07/2025 23:59 Interview date 28/07/2025
NHS AfC: Band 2
After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to "name of trust" transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.
Job overview
The role of Materials Management Assistant is integral to the smooth running of the hospital. It involves working with wards and departments to ensure that they have the right levels of stock.
Practically speaking, an average day would involve attending wards or departments, checking stock against an agreed stock level and re-ordering using a handheld device. This is known as a "top up" service.
The role also involves dealing with other departments who do not utilise the top up service, with general ordering and queries from NHS Supply Chain.
(There is a re-band application in progress which may result in a change to JD and banding)
Main duties of the job
* The post holder will be expected to perform a range of tasks operating within a team ensuring that the Wards and Departments are stocked at the most efficient levels.
* It will call for independent judgement and will be expected to operate within procedural guidelines to ensure public accountability.
* The post will not receive constant, direct supervision and will require the post holder to exercise initiative in the provision of service to customers with only occasional supervision and guidance.
Working for our organisation
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our Services:
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
* Rated Outstanding by CQC Inspection August 2018
* Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
* National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
Detailed job description and main responsibilities
* Provide a stock materials management service for a range of wards and departments.
* Organise own daily activities, manager available for help or guidance.
* Continually ensure that optimum stock holding is achieved through each and every purchase by active identification and management of supply chain risk, aligned with adherence to modern materials management principles.
* Make formal recommendations to Procurement as to the products to purchase in conjunction with stakeholders.
* Assist the Logistics Manager in other aspects of the organisation’s business as and when required to support the organisation’s objectives, goals and values.
* Utilise the EDC Electronic ordering system to ensure precise ordering.
* Liaise daily with department/ward staff to ensure accurate stock replenishment and deal with any queries which arise including assist with the identification of new products.
* Analyse stock levels to ensure that stock is maintained at agreed levels.
* Involved in the training of new staff on the department.
* Follow policies and procedures within the department and contribute to any changes in procedures as and when required.
* Distribution of goods within cages to wards and departments.
* Liaising verbally/electronically with SCCL regarding for discrepancies/product recalls and out of date stock.
* Ensure that protective clothing, as provided by the Trust is worn as appropriate.
* To comply with Manual Handling Regulations, COSHH Regulations and the Health and Safety policies laid out by the Trust.
* Monitor and maintain Health and Safety within the workplace ensuring existing potential hazards are put right or reported to the appropriate person in accordance with the Trusts policy.
* Ensure compliance with all legislation relating to Risk Management
* Responsibility for ensuring that the systems required by the Clinical Negligence Scheme for Trusts, the Risk Pooling Scheme, the Commission for Health Improvement, the National Patient Safety Agency, Health Quality Service and any other external accreditation body, are met within the Service Group.
Person specification
Our Values
* We are Kind
* We are Open
* We are Inclusive
Qualifications
* Educated to GCSE Level or equivalent (O’Level’s)
* ECDL
Knowledge & Experience
* Use of EDC (Electronic Data Capture) system
* Knowledge of Electronic Purchase Order System
* Use of IT system including Microsoft Office and standard keyboard skills.
* Experience of working in a procurement department
Skills
* Ability to plan and prioritise workload
* Ability to co-ordinate work
* Ability to adhere to confidentiality
* Able to be flexible in approach to working hours
Other
* Role requires moderate physical effort for several long periods – Moving goods throughout the hospital site including heavy items and cages.
* Good time management
* Team Player
* Ability to use own initiative
* Working in a stores area and on busy wards/departments – Exposure to dust and dirt.
Thank you for considering an application to work for Mersey West Lancashire NHS Trust. MWL is an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.
Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.
The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.
Equality, Diversity, and Inclusion
We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups.
As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact Recruitment@merseywestlancs.nhs.uk
We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process.
The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click here to check your eligibility before applying for this post as we may be unable to provide sponsorship.
Disclosure and Barring Service Check
If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.
If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies.
Flexible Working
We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that:
· All employees have the right to request flexible working from day one of employment.
· There is no limit on the number of requests they can make.
· Employees have the right to make requests, have them considered, regardless of the reason.
At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We would also encourage you to also discuss flexible working options at interview stage.
Working for Team MWL
Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website
You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.
The Trust will not accept applications which are found to be AI generated and will check all applications against AI detection software.
Additional Information
Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE, which can be found here .
An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents.
Good luck with your application. We hope to welcome you to Team MWL very soon.
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