Job Description – Business Support Assistant (Part-time, 25 hours/week, Monday–Friday)
🌍 Overview
Our client is dedicated to transforming the world through pioneering, deep research. Their bold, curious researchers and engineers contribute not only to industry‑leading products and services, but also to the global research community.
We are seeking an enthusiastic, action‑oriented, and highly organised Business Support Assistant to deliver exceptional support to the team.
📌 Role Summary
This role provides vital support to managers and their teams and requires adaptability in a fast‑paced environment. The ideal candidate will bring strong interpersonal skills, sound judgement, initiative, and the ability to handle multiple priorities while maintaining strict confidentiality.
📝 Key Responsibilities
📅 Calendar Management
Coordinate complex diaries across multiple time zones for managers and team members.
✈️ Travel & Expenses
Arrange travel bookings and manage expense submissions for senior staff.
🎉 Event & Meeting Logistics
Plan and deliver internal meetings, off‑sites, social events, and celebration activities.
Responsibilities include:
Booking venues and rooms
Managing invitations and RSVPs
Coordinating catering
Supporting agenda preparation
Taking minutes and tracking actions
Organising event materials
📬 Team Mailing Lists
Maintain and update team distribution lists in a timely manner.
👥 Visitor & Lecture Coordination
Oversee logistics before, during, and after visits and lecture sessions.
📘 Policy Compliance
Ensure adherence to all administrative policies and procedures.
🤝 Cover Support
Provide administrative cover and support for colleagues when required.
🏢 Cross‑Team Events
Assist with wider business events across Cambridge.
🌐 Cross‑Site Collaboration
Work closely with support staff across multiple sites to provide a consistent, high‑quality experience.
💡 Skills & Attributes
Proactive self‑starter who anticipates needs in a fast‑paced environment 🚀
Strong written and verbal communication skills ✍️💬
Professional, discreet, and able to maintain confidentiality 🔒
Exceptional attention to detail with strong problem‑solving ability 🔍
Calm and well‑organised under pressure 🧘♀️🗂️
Collaborative, approachable, and solutions‑focused 🤗
Confident using Microsoft Office tools and digital collaboration platforms 💻
🎯 Experience Required
Minimum 1 year of experience in an administrative, business support, or customer‑facing role within a busy, dynamic environment.
Job Title: Business Support Assistant
Location: Cambridge, UK
Rate/Salary: 18.50 - 18.50 GBP Hourly
Job Type: Contract
Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. (phone number removed). Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at (url removed)>
To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to (url removed)>
We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at (url removed)/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield