Job Summary
Admin Assistant role offering direct admin support to members of the clinical team. The role is open at this stage only to colleagues currently employed within Kent and Medway NHS Trusts and the Kent and Medway Integrated Care Board (ICB). We are an adaptive, cross-functional service, providing support to the department and to the Directorate as a whole. Teamwork, good time-keeping and the ability to adapt to changing needs and deadlines are essential.
As a support service, we adapt to the needs of the service and regularly review ways of working to optimise internal processes. We are looking for someone who can think on their feet and respond to day-to-day circumstances as they arise. If this sounds like the opportunity you have been waiting for, join our diverse and compassionate team committed to delivering excellent care and support for service users and their loved ones.
Main duties of the job
This role provides direct secretarial and administrative support to our in-patient care, PIC Liaison Service, Main Reception, Management, Consultant Psychiatrist, Lead clinicians and the wider team.
The Successful Candidate Will Work Closely With The Teams
* Providing up-to-date information to the teams and producing simple reports
* Maintaining patient records
* Providing Reception support
* Creation and maintenance of spreadsheets and internal forms within designated timescales
* Maintaining and updating displays
* Scheduling clinical meetings
* Diary and meeting management
* Generic team mailbox monitoring and maintenance and any other administrative duties requested
About Us
Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life. We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC. Each year we care for over 2,000 people in our hospitals and 54,000 people in the community. We are proud to employ over 3,800 people from 66 nationalities, and to serve a diverse range of communities across rural and urban areas. We will join friendly, passionate colleagues who are committed to providing excellent care to our service users and their loved ones. Our work is guided by kindness and compassion as standard, and everyone from cleaners and porters to the chief executive and chairman plays a vital role in delivering an exemplary service.
Our strategy
Our mission is what we set out to do every day: We deliver brilliant care through brilliant people. Our vision
To provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.
Check out our recruitment videos.
Details
Date posted: 25 September 2025
Pay scheme: Agenda for change
Band: Band 2
Salary: £25,768 a year per annum pro rata (inclusive of high-cost area supplement)
Contract: Permanent
Working pattern: Part-time
Reference: 380-AC0748
Job locations: Little Brook Hospital, Dartford; Greenacres, Bow Arrow Lane, Dartford, DA2 6PB
Job Description
High Cost Area Allowance The High-Cost Area (HCA) allowance, also referred to as London Weighting, is a payment to employees who work in London and the surrounding areas. This post is based in Dartford, Gravesham or Swanley, and the successful applicant will receive an additional payment each month: 5% of basic salary, subject to a minimum payment of £1,303 per year and a maximum payment of £2,198 per year (paid monthly). (2025 figures). Please see the attached job description for full details of the main duties and responsibilities of the role.
Person Specification
Qualifications
Essential
* GCSE (or equivalent) Minimum Grade 4 or above (A-C) in Maths, English, ICT
Desirable
* Business Admin NVQ or Equivalent
Experience
Essential
* MS Word and Excel
* MS Teams or equivalent Video Conferencing Software
* Keeping to Deadlines
* Diary Management
* File/Record Keeping (Digital and Physical)
* Office/Reception Experience
* Customer Service
Desirable
* Experience of working with people with severe mental health
* Use of CRM Systems or databases
* Complaints handling and dealing with difficult situations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a submission for Disclosure to the Disclosure and Barring Service will be necessary to check for any previous criminal convictions.
Employer details
Kent & Medway NHS & Social Care Partnership Trust
Little Brook Hospital, Dartford
Greenacres, Bow Arrow Lane
Dartford, DA2 6PB
https://www.kmpt.nhs.uk
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