Job Description
* Manage day-to-day office operations, ensuring an organised and efficient workspace.
* Maintain inventory of office and factory supplies and place orders when necessary.
* Support the team with administrative tasks using Google Suite applications (Docs, Sheets, Drive).
* Provide assistance to all departments as needed to ensure operational efficiency.
* Manage what is required for vehicles, tax, mot, insurance, and other items.
* Book keep for the company
* Work closely with the external accounting team to secure organisation in accounting tasks and financial record keeping.
* Ensure the company meets and is fully prepared for key tax deadlines.
* Raising sales invoices for customers and construction works in a timely manner and chase any late payments.
* Conducting preparations for Year End, acting as the primary liaison for the accountant.
* Manage H&S and Submit accreditation applications for the company, including CHAS, Safe Contractor, Constructionline, ISO, etc.
* Managed HR compliance, including new starters, RTW, contracts, offer letters and pay increases
* Approving and making payments on behalf of the business. This includes supplier payments, wages and payments for subcontractors.
* Processing and payment of CIS obligations and filing of CIS returns.
* Monthly costing sheets, stock sheets and work in progress in order for accountant to produce management accounts.
* Issue Non-Disclosure Agreements when requested, save and track returned documents
* Manage the renewal of all business insurances (professional indemnity, vehicle, contractor, office, public liability, and travel policies). Liaising with the insurance broker to provide financial and compliance information and obtain best value
* Update the customer database with daily changes, and communicate with the customers daily through emails, phone calls and the business whats app.
* Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
* Handle incoming calls with professionalism, demonstrating excellent phone etiquette.
Experience
* Proven experience in an administrative role or similar position is required.
* Construction Accreditation experience
* Strong organisational skills with the ability to prioritise tasks effectively.
* Proficiency in data entry and clerical functions with attention to detail.
* Familiarity with Google Suite and some light accountancy work is advantageous.
* Excellent verbal and written communication skills are essential.
* Ability to work independently as well as part of a team in a fast-paced environment.
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