Administrative Assistant (Examinations) – 21 hours per week
Salary Grade 2 – £13,759 (£22,932 – pro‑rata).
Hybrid working policy: staff required to work from College premises at least 50% of contracted hours; remaining time may be remote. Post holder will be required to work at College 100% during induction.
The Royal College of Physicians and Surgeons of Glasgow is a worldwide community of inspiring health professionals working together to advance the profession and improve patient care. Together we’re a force for good, determined to make a positive difference, and passionate about speaking up for the profession.
With care and compassion at our core, our work is guided by values of inclusivity, integrity, community, innovation and inspiration, and we are committed to living these values and behaviours through the way we work and interact with each other.
Role
Reporting through the Examinations Manager to the Head of Assessment and Director of Education and Assessment, the Administrative Assistant supports the Senior Examinations Coordinator and Examination Coordinators for postgraduate medical, surgical and dental examinations. The post-holder will be allocated primarily to the surgical and dental teams but will also work across the wider unit as necessary. The role involves planning and working both independently and as a team member, with supervision from the Senior Examinations Coordinator, and requires strong organisational skills, a proactive attitude and attention to detail.
About You
* At least 5 National 5 certificates (or equivalent), level C and above, including Maths and English.
* Good knowledge of Microsoft Word, spreadsheets, databases and PowerPoint; familiarity with office and IT systems.
* Strong planning and organisational skills.
* Ability to work to strict timescales in order to meet deadlines.
* Attention to detail.
* Ability to multi‑task.
* Efficient flexibility.
* Proactive and reactive.
* Strong team‑working.
* Excellent communication skills.
* Good interpersonal skills.
* Customer focused and able to deal with individuals at all levels in a friendly, welcoming and helpful manner.
The Following Are Desirable
* Relevant administrative support or clerical experience of 1–2 years’ duration.
* Knowledge of relevant legislation (e.g., GDPR).
Benefits
* 40 days holiday.
* Pension.
* Life Assurance Benefit.
* Enhanced Sick Pay, Maternity, Paternity & Adoption pay.
* Wellbeing Benefit.
* Cycle to Work Scheme.
Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team, apply by submitting your CV, a covering letter and an Equal Opportunities Monitoring form (available from our website).
The closing date is Friday 31st October at 12 noon. However, we will assess applications as they are received and call successful applicants for interview, so the closing date may be brought forward without notice. Interviews will be held around 10th November 2025.
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