Abouttherole Themainpurposeofthejob ToassistinprovidingtimelyestatesandvaluationadviceandservicesinthemanagementanddevelopmentoftheCouncilsestate. Toensureanefficientandeffectivecorporateestatethatmakesbestuseofandextractsoptimumvaluefromtheassets. Toassistinensuringthatallinternalcontrolsystemsareeffective,efficientanduptodateincludingtheassetdatabasesandregisters,AssetManagementPlan,GISsystemsandpropertymanagementsoftware. Maincontacts Councillors,officers,tenants,contractors,publicandprivatesectorbodies,charitableorganisations,statutoryauthorities,utilitiescompaniesandmembersofthepublic. Themainpurposeoftherole: ToassistwithreportingverballyandinwritingfortheHeadofService,DeputyChiefExecutiveandStrategicDirector,CorporateBoardsandGroupsandadvisingCouncillors. ToadheretotheprinciplesandpracticesestablishedwithinCouncilflagshipactivitiesandstrategiesincludingtheAssetManagementPlan,EqualityandDiversity,RiskManagement,BusinessContinuityandDisasterRecoveryandcapitalprojects. Ensurethatallinternalcontrolandsoftwaresystemsareuptodateandworkingeffectivelyandefficiently. Ensurethatallworks,servicesandsuppliesareprocuredinaccordancewithprocurementguidelines,policiesandstatutoryrequirements. EnsuredemonstrablevalueformoneyintheprocurementandmanagementofallrequisiteelementspertainingtotheCouncilsestate. InconsultationwiththeHeadofServiceandEstatesandPropertyPortfolioManageridentifyopportunitiesforinvestment,valueformoneyandserviceimprovements. TocontributetotheformulationofCouncilpolicy,particularlyinrelationtotheCouncilsestateandvaluationsservices. Toparticipateincorporate,professionalandstakeholderworkinggroupsasrequired. AttendcommitteeandothermeetingsfromtimetotimeasrequiredbytheHeadofServiceand/orEstatesandPropertyManager. ActivelypromoteandmarkettheservicesoftheAMPSteamandtheCouncilsothattheyareperceivedinapositivewaybyallstakeholdersandpartners. TomanageandmonitortheAMPSteamsbudgetandrecommendactionwherespendingorincomeisnotinline. Attendeveningmeetingsandsuchoutofhoursmeetingsasmaybenecessarytofulfiltherequirementsofthepost. ToassistwithperformanceandbenchmarkinformationtodemonstrateValueforMoneyfortheservicesprovidedasandwhenrequired. Specificdutiesandresponsibilities Toassistwiththepreparationandsubmissionofdocuments,papersandevidencetotribunals,Courtorotherstatutoryorquasi-statutorybodiesonbehalfoftheCouncil. TodeputiseforthePropertyPortfolioManagerintheirabsenceinrelationtotheresponsibilitiesoftheEstatesTeamand,ifnecessarytheBuildingServicesTeam. Tobeproficientintheuseofsoftwareforassetandestatemanagementpurposes,includingmaintaininganuptodateAssetManagementPlan,AssetRegisterandestatesdatabases. Tobecustomerfocusedtomeetcurrentandfuturecustomerneeds,assistingasrequiredwithbenchmarkingexercisesandwithservice,userandstakeholderconsultations. Establishandmaintaineffectiveandpositiveworkingrelationshipswithallrelevantinternalandexternalclients,colleagues,keypartners,tenantsandstakeholders. Promoteeffectiveserviceallianceswithotherpartners,serviceprovidersandstakeholderssoastoimprovetheefficiencyandeffectivenessoftheTeamsServices. SupporttheAMPSteamoutofhoursdutyrole,includingevenings,weekendsandpublicholidays. ToappointandmanageexternalconsultantswhenappropriateandasdirectedbytheHeadofServiceand/orPropertyPortfolioManager. Toassistandsupportwithleading,managinganddevelopingthestaffwithintheEstatesTeamandthePropertyAdministrationteam Personalandsensitivedata YouwillhaveregardforthedutyofcareowedtopersonaldataandsensitivepersonaldataandanyotherconfidentialorsensitiveinformationwhichyouaccessinthecourseofyouremploymentensuringadherencetotheDataProtectionActandtheCouncilsInformationSecurityPolicyandrelatedguidance. Talentdevelopment Wehaveatalentdevelopmentprogrammethatincludesregularone-to-ones,mid-yearreviews,endofyearperformancereviewsandastrongandvariedlearninganddevelopmentprogramme. Youwillbeexpectedtogetinvolvedinthistalentprogrammetoensureyouareperformingatthehighestlevel. Confidentiality TheCounciliscommittedtomaintainingprivacyofallitsstaffandcustomers.Itexpectsallstafftohandleallindividualspersonalinformationinasensitiveandprofessionalmanner.Allstaffareunderanobligationnottogainaccessorattempttogainaccesstoinformationtheyarenotauthorisedtohave. Personspecification Pleasereadthedetailsonthisformcarefullybeforeyoucompleteyourapplicationform.Thisformliststheessentialrequirementsneededinordertodothejob.