Executive Assistant - Part Time - 12 month assignment
At Informa, no two days and no two people are the same, and you'll find the freedom, opportunity, and support of a fantastic community to make a real impact.
We’re an international business that connects specialists with knowledge, helping them to learn more, know more, and do more through live and on-demand events, digital and data-driven services, and academic research.
We are home to over 10,000 colleagues across 30 countries and are a member of the UK’s FTSE 100 group of leading public companies.
In Global Support, we provide expert guidance and hands-on support to the Informa Group and Informa’s many business teams. Across tech, finance, legal, corporate development, HR, communications, operations, and many other areas, we work collaboratively and flexibly to help our brands serve their customers and help the company succeed.
The role is responsible for providing EA support to the Global Head of HR Operations and other support as necessary in the GBS (Global Business Services) environment. This role requires a team player but one who has the ability to work with substantial independence and initiative - dealing proactively and confidently with a range of people, tasks, and situations. You will be used to juggling multiple priorities. You will enjoy working in a fast-paced environment and will have excellent organisational skills.
This is a 12-month assignment for maternity leave cover.
This is a part-time position working 3 days a week.
This role is within the GBS team and it is critical that it maintains discretion and confidentiality at all times.
Key Responsibilities:
1. Manage complex diaries across a number of time zones. Advanced MS Outlook essential.
2. Manage mailbox with efficiency and discretion at all times.
3. Manage the processing of invoices via SAP & Oracle (online system). Training will be provided.
4. Manage the processing of expenses via Barclaycard Spend Management (online system). Training will be provided.
5. Book travel as required.
6. Arrange internal and external meetings, collate, and issue agendas.
7. Arrange lunches for internal meetings.
8. Notify Front of House (FoH) of external visitors.
9. Organise global conference calls – audio and video, across different time zones.
10. Organise location/departmental events including team volunteering and sustainability initiatives.
11. Build strong relationships with all levels across the Group and key external stakeholders, both UK and internationally.
12. Support in preparing presentations (intermediate MS PowerPoint skills required; advanced preferred).
13. Support in preparing reports (advanced MS Word skills required).
14. Carry out administrative tasks for the HR Operations team and broader Operations team on an ad hoc basis.
15. Perform control testing for specific colleague processes.
Qualifications & Skills:
* Excellent verbal and written communication skills.
* Strong interpersonal skills and team spirit.
* High standards of accuracy, quality, and attention to detail.
* Willingness to provide and accept feedback.
* Flexibility and adaptability in a fast-changing environment.
* Strong time management skills, ability to prioritize, and work under pressure.
* Enthusiastic, confident, outgoing personality, able to liaise effectively.
* High-energy, resilient, and able to remain calm under pressure.
* Ability to maintain confidentiality.
* Commitment to high standards of excellence.
* Flexibility to support the Strategy Director, possibly working additional hours.
* This role is based in Colchester with a hybrid working model.
We work hard to ensure Life at Informa is rewarding, supportive, and enjoyable. Our benefits include flexibility, community engagement, career development, generous leave, private medical, share schemes, wellbeing support, recognition programs, and international collaboration opportunities.
We value energy and ambition, seeking colleagues eager to contribute and grow. If you meet most of the skills and experience listed, we welcome your application.
Informa is committed to diversity and inclusion, being an Equal Opportunities Employer. We base decisions on qualifications and merit, without discrimination. For full details, visit our website or contact us.
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