Executive Assistant Location: City of London Salary: £55,000 – £60,000 plus travel expenses Hours: Monday to Friday, 08:00 – 17:30 Contract: Permanent, full-time Reports to: CEO Working Pattern: Office-based Interviews: To be scheduled as soon as possible We’re seeking a highly organised and proactive Executive Assistant to provide confidential, high-level support to the CEO, Board, and Executive Directors. This position is office-based and requires excellent attention to detail, strong communication skills, and the ability to anticipate needs, ensuring the day runs smoothly for senior leadership. Responsibilities Provide comprehensive EA and secretarial support to the Board Directors, serving as the first point of contact. Manage correspondence for Directors, keeping accurate records and making sure documents are handled promptly. Liaise with internal teams on legal, contractual, and administrative matters. Coordinate document signatures, both electronically and in person. Organise and prepare Board reports, gathering input and ensuring documents are ready for review. Manage and coordinate Directors’ diaries, meetings, and key dates. Schedule regular meetings such as project reviews and operational updates. Assist with planning and organising strategic meetings and away days. Liaise with recruitment partners for senior appointments, managing communications and processes. Ensure all documentation meets company standards. Draft and proofread correspondence and reports using Microsoft Office. Support special projects with research, data analysis, and presentations. Take minutes and follow up on action points from meetings. Track tasks, escalating or delegating as necessary. Maintain up-to-date contact lists. Process invoices and expenses to ensure timely payment. Arrange travel and accommodation as needed. Support client and internal events with the business development team. Handle information with sensitivity and professionalism. Provide cover for admin staff as needed during absences or quieter periods. Anticipate executive needs and proactively address challenges. Build and maintain strong relationships within the company and with external contacts. Skills and Experience Experienced Executive Assistant Confident using Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills. Excellent organisational skills, able to prioritise and meet deadlines. Discretion with confidential material. Able to work independently and as part of a team. Professional presentation when interacting with stakeholders and clients. Self-motivated and adaptable, comfortable handling changing priorities. If you are a proactive and professional Executive Assistant looking for a new opportunity in the City of London, we encourage you to apply. Interviews will be held as soon as possible