Salary: Competitive + discretionary bonus + private healthcare
Type:Permanent
Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you.
Our client is a consumer-focused private equity investor based in the heart of London.We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life (~70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London (~30%).
You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal’s day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required.
This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them!
1. Corporate activities (30%)
* Diary management: gatekeeping, planning and administrative support for meetings
* Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover)
* Travel & expenses: business travel, itinerary planning, personal expenses
2. Personal activities (70%)
* Family office: support philanthropy, research, network and miscellaneous projects
* Personal life: diary, travel, contacts and correspondence, health and wellness
* Household: errands, managing household staff, bookkeeping, occasional dogwalking, coordinating real estate and maintenance, event hosting and logistics
Responsibilities will include:
* Extensive diary management- managing day to day meetings and travel diary for the founders in relation to personal and business matters
* Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting
* Allocating founders to meet with internal teams on a weekly basis
* Making head office aware of the Founder’s travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates
* Managing the founder’s busy inbox ensuring to prioritise communications that require immediate response
* Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible
* Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications
* Managing founder’s expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure
* Minute taking for meetings and circulating minutes to the relevant personnel
* Providing personal assistance in the founder’s home ranging from household issues to private errands
The key competencies the candidate will have:
* Excellent organisational skills with a strong logistics background preferable
* Able to adapt quickly in a challenging and pressured environment
* Good at monitoring many tasks and presenting information succinctly
* Ability to show initiative and be proactive rather than being reactionary
* Solution focused with excellent problem-solving skills
* Experience working as an EA in both a business and personal manner
* Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign)
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