About the job
HAIL Partners are excited to be supporting a leading European Private Equity firm in the search for a superstar Executive Assistant to join the firm in January for a 12-month maternity cover.
The position will provide top-level assistance to a busy deal team made up of 6-7 individuals varying in seniority, high-level support will be to 3 execs. This will be a consistently fast-paced role, with frequent travel booking / coordination, diary management, expenses and traditional EA duties. This is a unique opportunity to support a lovely team within a leading PE firm with a flat structure, applicants must have a muck in attitude and always go the extra mile.
Responsibilities
* Arrange and schedule complex internal and external meetings across multiple time zones.
* Proactively manage busy calendars, handling last-minute requests with ease.
* Coordinate complex travel arrangements for the team.
* Organise conference calls, in-person meetings, and team events.
* Collate and distribute meeting materials in advance.
* Arrange external business lunches and dinners.
* Expense management.
Personal Attributes
* Exceptionally organised and detail-oriented.
* Proactive and resourceful.
* Strong interpersonal and communication skills.
* Collaborative, adaptable, and calm under pressure.
* Must be a real team player and be able to anticipate execs needs, be able to work proactively as well as reactively.
Qualifications
* Prior EA experience, ideally from within a PE, or fast-paced financial services environment.
* Must be used to supporting a busy team at pace and be able to build trust quickly and adapt support style to individual needs.
* Proficient in Microsoft Office suite.
* Experience in managing multiple priorities, administrative coordination, and logistics.
* Well-organised, detail-oriented, ability to multi-task with great follow-up skills.
* Must have strong written and verbal communication skills.