Facilities Coordinator in daily operations of offices. Serve as a point of contact for employees, visitors, vendors, assisting the Facilities Manager, ensuring that the workplace is welcoming, compliant, and functioning at the highest standard.
ESSENTIAL DUTIES
* Support the implementation and maintenance of Facilities Management processes, aligned with global standards.
* Liaise with vendors and contractors for routine maintenance, repairs, and services.
* Log and track all operational and maintenance activities via CMMS system.
* Support the Local FM with data collection for dashboards and reporting, such as environmental and statutory.
Operational & Administrative
* Perform inspections of properties to ensure workplace is in compliance, maintenance is being performed, level of cleaning is at highest standards.
* Review and assist with invoice review and coding to appropriate budget category.
* Assist Project team with employee moves as applicable.
* Maintain data base of occupancy, ensuring floor plans and seating are current.
* Assist in development of monthly financial and operating reporting.
Health, Safety & Compliance
* Act as support for Health & Safety activities (following training), supporting EHS activities, communications, and policy enforcement.
* Conduct or participate in periodic safety inspections and risk assessments.
* Identify safety issues, notify supervisors, and follow up on corrective actions.
* Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation), and incident reporting.
* Coordinate with the Occupational Health and Safety Committee and participate in investigations and preventative actions.
Front-of-House & Office Operations
* Welcome and register visitors, manage access credentials, and ensure visitors are informed of security protocols.
* Handle incoming calls, direct queries, and maintain records of daily office visits and access logs.
* Manage the reception area, coordinate mail/courier deliveries, and ensure collection schedules align with internal policies.
* Serve as the primary point of contact for all office-related needs and coordinate with internal departments (e.g., HR, IT, Security).
Additional Responsibilities
* Monitor and support Covid-19 related protocols, including temperature checks and incident handling (as applicable).
* Own and manage internal communications channels (e.g., Slack) for facilities updates and alerts.
* Continuously identify opportunities to enhance workplace safety, comfort, and operational efficiency.
SKILLS, EDUCATION AND EXPERIENCE
* Flexible and energized
* On-site presence during working hours
* Good communications skills both oral and written
* IT Literate (MS Suite including Teams, Excel, Word)
* Prior Occupational Health & Safety Training is a plus
WORK SETTING
* Discretionary bonus
* Supportive and customer focused environment
* Team building activities
* Safety culture
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Administrative
Industries
* Real Estate and Facilities Services
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