Job Description
About the Role
We are looking for an experienced Bookkeeper to join our small, friendly finance team within a successful and growing SaaS business.
This is a great opportunity for someone who enjoys doing things properly, takes pride in accuracy, and likes being part of a collaborative team. It’s a hands-on role where your experience will be genuinely valued, and where you can make a meaningful contribution without needing to be focused on a highly career-driven environment.
Reporting to the Head of Finance and working closely with the Management Accountant, you will help keep day-to-day finance operations running smoothly, support reporting processes, and bring structure and consistency as the business continues to grow internationally.
If you are someone who enjoys ownership of your work, solving problems, improving processes, and being relied upon as a safe pair of hands, this could be an excellent fit.
About HubBox
HubBox’shttp://hubbox.com/ makes it easy for any retailer to offer local pickup at their online checkout.
Trusted by 1,500+ global brands, including Macy’s, Gap and Selfridges, HubBox cuts shipping costs and boosts cart conversions for retailers, while providing the flexible, convenient delivery option that 70% of shoppers want.
As a strategic tech partner to leading carriers like UPS, DPD, DHL and Royal Mail, HubBox quickly and reliably increases OOH network volume – adding millions of extra packages every year to drive long-term, sustainable growth.
What You’ll Be Doing
• Managing multiple bank accounts (GBP, USD and EUR), reviewing payments and receipts, matching transactions to invoices and bills, and creating entries where needed.
• Reconciling bank accounts each month and ensuring balances are accurate and up to date.
• Handling Accounts Payable, including processing supplier invoices, checking approvals, preparing weekly payment runs, and reconciling supplier statements.
• Uploading and reviewing monthly Pleo expenses, ensuring receipts and supporting documentation are complete.
• Supporting Accounts Receivable, including assisting with invoicing, issuing statements, following up overdue balances, and resolving client queries.
• Liaising with internal teams to manage account issues, potential non-payers, and general finance administration.
• Helping improve finance processes and maintaining strong day-to-day controls.
Experience That Fits This Role
• AAT qualified.
• Strong finance systems experience. Xero experience is preferred, though we’re equally happy to speak with candidates who have worked across multiple systems and can learn new platforms quickly.
• Experience with HubSpot CRM would be beneficial.
• Previous experience managing Accounts Payable and Accounts Receivable processes.
• Comfortable working with multi-currency transactions and/or group entities.
• Experience within a start up / scale up tech business would be an advantage but more important is proven ability to work within a fast paced environment.
• Good working knowledge of Excel / Google Workspace and finance systems.
• Organised, dependable and detail-focused, with the ability to manage priorities calmly and efficiently.
• Clear communicator who enjoys being helpful, practical and part of a supportive team.
Some of the Tech & Tools we use
• HubSpot
• Atlassian - Jira & Confluence
• Google - Mail, Calendar, Drive
• Slack
• Xero
Our Values
All teams work closely to develop our software and keep our clients happy. We believe that a happy and closely-knit team translates into better creativity, and ultimately, exceptional service for our clients.
• We collaborate: Open conversations, fresh perspectives and real connections with our colleagues, clients and partners are at the heart of HubBox.
• We’re agile: Retail moves fast, and so do we. We’re constantly innovating so we can continue to shape the future of shipping with the Power of Pickup.
• We put people first: From celebrating team wins to acting on feedback, HubBox is a place where people feel truly seen and valued.
Don’t tick every box? That’s okay.
The diversity of our team reflects the diversity of our clients, partners and customers. We don’t just welcome diverse communities – we celebrate them. We’ve built an environment where everyone is supported and respected, and we want you to feel that too. We value fresh ideas, different ways of thinking, and new approaches – and we listen closely. We’re committed to learning and improving as we grow.
What’s in it for you?
At HubBox, you’ll have the chance to make a real difference. The opportunities for personal growth are huge, and your ideas will always be heard and valued.
• 25 days holiday per calendar year (pro rata) plus the usual public holidays - and you then get an extra day for every year you work at HubBox up to 30 days
• Enhanced Paid Parental Leave
• Pension contribution on qualifying earnings (not a perk, but still an important part of the package)
• A great space to work - our Old Street office is more than just a desk. It’s a buzzing, well-designed hub for collaboration, creativity and a bit of fun, all just a short walk from several tube stations.