Administrator - Newport
Salary: £27,500 per annum
Location: NP20 2NY
Hours: 40 hours per week, Monday to Friday
Standard hours: 07:30am - 16:00pm (with a 30-minute unpaid break)
Flexible option: 8am-16.30pm or 08:30am - 17:00pm
The client would consider part time hours : 10am-3pm Monday to Friday Why Join Us?
We offer a supportive and rewarding work environment with a comprehensive benefits package, including:
25 days annual leave plus bank holidays
Pension scheme: Auto-enrolment at 4%, matched up to 5%
Life cover: 3x basic salary (while contributing to the pension)
Westfield Medical Cover
Free onsite parking
Annual Christmas shutdown (up to 2 weeks)
Annual health checks
Christmas savings scheme
Salary sacrifice schemes: Cycle to work & electric car optionsKey Responsibilities
Accountabilities
Support the administration of people management activity across an assigned area of responsibility
Liaise with appropriate stakeholders to alter attendance management system with verified information related to absence details, overtime and employee information changes
Provide and secure the appropriate paperwork for line managers to facilitate people management processes and procedures e.g. return to works, disciplinaries, grievances etc.
Supply Human Resources with all relevant information relating to people management activity e.g. completed performance management documents, bonus data, fit notes etc.
Compare recruitment agency invoices and supply appropriate information to ensure the business is charged accordingly for its service e.g. agency worker absence, agreed bonus payments etc.
Maintain appropriate compliance records e.g. health & safety training
Run and send time sheet reports to the appropriate stakeholders
Liaising with production staff and drivers, providing paperwork
Ensure the timely ordering of all goods and services to meet business requirements
Raise purchase requisitions
Goods receipt in full or part depending on the content of the delivery
Review query log to identify outstanding queries
Liaise with business users to understand discrepancies
Contact suppliers to query invoice discrepancies
Adjust purchase requisitions to accommodate acceptable changes
Maintain up to date information relating to each query within the query log
Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered
Chase credit notes from suppliers for invoice queries when appropriate
Maintain records of projected orders and inform Finance of expected accruals
Ensure the continuous process of general administrative activities
Distribute incoming mail
Facilitate the delivery of outgoing mail
Maintain up to date information displayed across an assigned area
Monitor and order stationery to maintain availability for an assigned area
Provide note taking support when required
Liaise with the landlord to arrange general site maintenance e.g. grass cutting, pest control
Coordinate the cleaning and repair of PPE, reporting issues identified by wears
Produce fobs for issue and ensure they are cancelled when no longer employed
Coordinate the facilitation of visitors onto site
Arrange catering facilities when appropriate
Supply and collect Personal Protective Equipment (PPE) for visits to operational areas
Liaise with security to arrange access onto site
Arrange inductions with the appropriate stakeholders
Technical Skills Required
Microsoft Excel, Word, PowerPoint
Time & Attendance systems
Success Factors
SAP
ARMA This is a excellent opportunity to join a reputable organisation with a excellent team environment.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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