Personal Assistant to Director/s
Location: National Headquarters/Hybrid Remote
An exciting opportunity has arisen for an experienced Personal Assistant to join the Scottish Ambulance Service, providing high level support to our Executive Director(s).
As part of a well-established and professional administration team, you will play a key role in delivering a comprehensive PA and administrative service, ensuring the smooth and efficient operation of the Director’s office. Your proactive approach, attention to detail and positive outlook will be essential in supporting senior leaders and contributing to the success of the organisation.
In this role, you will provide dedicated support to Executive Director(s) and senior managers, managing complex diaries, inboxes, correspondence and enquiries with discretion and efficiency. You will offer flexible and responsive assistance to meet the day-to-day needs of the Executive Director(s), adapting quickly to changing priorities and requirements.
You will take responsibility for the full secretariat process for high level and complex meetings, including drafting agendas and supporting documentation, producing accurate minutes, and monitoring follow up actions. In addition, you will work closely with the Board Secretary and Governance Officer to prepare Board and Governance Committee papers. Significant experience supporting senior executives within the NHS or a similarly complex organisation is highly desirable.
To succeed in this role, you will demonstrate exceptional organisational skills and the ability to prioritise effectively to meet tight deadlines. Strong communication skills and a collaborative approach to teamwork are essential. You will have proven experience of managing multiple complex diaries and inboxes, handling sensitive information with absolute discretion, and producing high quality minutes for complex meetings
Please note that the Scottish Ambulance Service is unable to provide a Certificate of Sponsorship (CoS).
If you would like to arrange an informal discussion prior to applying, please contact:
Pippa Hamilton, Board Secretary
Email: pippa.hamilton@nhs.scot
Interviews will be held on Monday, 22 December 2026
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.
As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.
Please note that SAS is NOT licensed to issue certificates of sponsorship under current UK Visas and Immigration (UKVI) regulations. Applicants must have the right to work in the UK without requiring sponsorship to work with us.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.