Administration, Accounts & Payroll Assistant
Location: HQ Wendover, Bucks (in-person)
Job Type: Full-Time
We are looking for a reliable and organised Administration, Accounts & Payroll Assistant to join our team. This role provides essential support to the Finance Manager and wider office team, assisting with a range of administrative, accounts and payroll-related duties.
The ideal candidate will be detail-oriented, proactive and comfortable working with financial records, timesheets and general office systems.
Key Responsibilities
Accounts Support
* Maintain the company credit card account, including collating receipts, entering data into costing and accounting software, ensuring that the nominal codes and job numbers are correct.
* Collate and input weekly subcontractor invoices into costing software and issue them to the Finance Manager for payment processing.
* Ensure that subcontractors CIS details are correct and up to date, issue monthly statements.
* Preparing weekly Agency summary for approval
* Send purchase invoices out for approval, once authorised enter onto job costing,
* Collate monthly purchase statements and reconcile suppliers accounts in preparation for payment
* Raise sales invoices, send monthly statements
* Ensure asset invoices are copied and filed in yearend folder.
* Provide additional reporting and financial information as required.
Payroll Support
* Produce weekly vehicle tracker report, email to department heads
* Collate weekly timesheets from site operatives and verify details using vehicle tracker information.
* Check vehicle trackers to assist with accurate timesheet entry.
* Ensure holiday and sickness is recorded on Sage HR, and agrees with timesheets
* Enter timesheets into costing software and issue payroll summaries to the Finance Manager for processing.
Compliance
* Ensure all tasks are carried out in accordance with the Company Handbook, Health & Safety regulations, and company policies and procedures.
About You
* Strong organisational and administrative skills
* High level of accuracy and attention to detail
* Comfortable working with spreadsheets and office software
* Ability to manage multiple tasks and meet deadlines
* Good communication and teamwork skills
* Previous experience in accounts, payroll, or administration is desirable
What We Offer
* Supportive team environment
* Opportunity to develop skills in accounts and payroll
* Stable role within a growing business
* Opportunity to a study package