Purpose of the Role
To provide hands-on operational and administrative support to the Project Manager across all areas of project delivery. This role ensures smooth flow of parts, information, and communication between suppliers, internal departments, and both Futura sites (Coventry & Leamington Spa).
Key Responsibilities
Supplier Liaison & Logistics
• Travel to suppliers nationwide to check status, readiness, and quality of components.
• Collect and deliver parts, moulds, fixtures, and materials using a company car or van.
• Transport items between Coventry and Leamington Spa to support in-house project activities.
• Maintain clear, professional communication with suppliers on progress, delays, and requirements.
Parts Handling, Checks & Documentation
• Receive and check in all incoming components, ensuring they meet the Project Manager's criteria.
• Maintain accurate records of deliveries, conformity notes, and supporting documentation.
• Escalate issues immediately to the Project Manager.
Project Administration
• Assist the Project Manager with:
o Bills of Materials (BOMs)
o Timing Plans
o Risk Logs, Action Logs, Project Checklists
o General project documentation and preparation
• Compile technical information into structured documents, based on direction from the Project Manager.
Internal Project Support
• Move parts, tooling, and assemblies between workshop areas including CAD, Model Shop, CNC, RPT, and Paint.
• Ensure correct parts, consumables, and documentation are available at the right time.
• Check progress with workshop teams and report back to the Project Manager.
Financial & Systems Support
• Provide Finance with accurate project information for input into Sage, including receipts, cost details, and delivery confirmations.
• Maintain spreadsheets tracking project expenditure, supplier progress, and timelines.
Additional Responsibilities
Workshop Coordination Support
• Ensure teams have the correct versions of drawings, labels, consumables, and work instructions.
Basic Quality Recording
• Perform straightforward dimensional or visual checks (e.g., simple calliper checks, conformity observations).
Stock & Consumables Oversight
• Monitor common workshop consumables and highlight low stock to avoid project delays.
Vehicle & Logistics Planning
• Manage basic booking, route planning, and prioritisation of daily movements between suppliers and sites.
General Duties
• Maintain vehicle cleanliness and perform routine checks.
• Support preparation for internal meetings and project reviews.
• Ensure all work is carried out in line with Futura's confidentiality and security standards, including TISAX compliance.
Person Specification
Essential
• Full, clean UK driving licence.
• Confident driving both cars and vans.
• Reliable, organised, and capable of prioritising daily workload.
• Strong communication skills with a professional, proactive approach.
• IT literate with good working knowledge of Excel and Word.
• Comfortable dealing with suppliers and internal teams.
Desirable
• Experience in automotive, manufacturing, logistics, or workshop environments.
• Understanding of basic measurement tools or QC checks.
• Familiarity with project documentation such as BOMs or timing plans.
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