Job Title:Legal Cashier / Accounts Assistant
Reporting to:Finance Manager
Based at:9 Cathedral Road, Cardiff
Hours:37.5 hpw Monday – Friday, 9am – 5.30pm with 1 hour for lunch
Salary:TBC
Benefits:
* 25 days holiday per annum, plus statutory and bank holidays
* Private medical insurance (option to add family members at own cost)
* 3% pension contribution
* Death in service cover
* Company sick pay of up to 4 weeks per year
Purpose of Role:
The primary function of this role is to support the Finance Manager in the day-to-day financial operations of the firm, processing accounts transactions and assisting with month-end and year-end procedures.
Key Tasks:
Daily:
* Preparing/typing client invoices as directed by fee earners
* Monitoring bank accounts for monies in and assigning them to appropriate clients and matters
* Processing CHAPS / BACS transfer requests, ensuring appropriate sign off has been obtained
* Posting supplier invoices and processing payments onto the practice management system, ALB
* Posting and paying client disbursements onto ALB
* Managing client and office bank accounts, transferring money between them as appropriate
* Banking cheques
* Preparing reports as required
* Monitoring client balances
* Liaising with suppliers as required
Weekly:
* Processing expenses claims
* Managing and reconciling petty cash
* Chasing aged debt
* Liaising with fee earners re billing and aged debt
* Chasing up un-cashed cheques
Monthly:
* Assisting with month end processes
* Conducting bank reconciliations mid-month and at month end
* Keeping all central registers up to date as required by auditors
Annually:
* Assisting in year-end preparation and audit, reconciliation and reporting
* Dealing with year-end queries
Technical Ability:
Essential:
* Experience of working in a professional office environment
* Strong working knowledge of Excel, Word and Outlook
* Good working knowledge of a practice management database
* Experience of managing sales and purchase ledger
* Experience of conducting bank reconciliations
* Experience of credit control
Desirable:
* Working knowledge of Solicitors Accounts Rules
* Working knowledge of ALB
Person Specification:
Essential:
* Consistently works to a high level of accuracy
* Able to prioritise work to ensure that daily, weekly and monthly deadlines are met
* Able to use own initiative
* Excellent customer service skills
* Highly organised and able to work under pressure, particularly at month end
* A completer-finisher
* Willing to ‘muck in’ as required
* Understands the commercial nature of the business, and therefore the need for professionalism
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