Overview
Site Administrator – Paignton role at Knights Brown. This is a 25 hour per week contract, organised around school hours. The site will close during the summer holidays and recommence in September. Knights Brown actively promotes inclusiveness and welcomes applications from the Armed Forces Community.
Dynamic and entrepreneurial, Knights Brown is one of the UK’s fastest growing contractors. The role focuses on supporting the site team with administration to ensure efficient project operation, accurate documentation storage, and proactive engagement with site communications.
Job Purpose & Contribution To The Organisation
To support the site team to administer all site records correctly to ensure the efficient running of the project, optimise our commercial position and accurately store all relevant documentation. Assist with communications, social media and social value events.
Role Accountabilities
* Monitor site communications and assist the Marketing & Social Value Manager.
* Assist with social media and social value events.
* Reconcile delivery tickets against orders and file, raising queries with site teams and finance accordingly.
* Clarify the position with any missing delivery tickets against purchase orders and update the system.
* Check daily reports against timesheets for subcontractors and solve anomalies.
* Support and coach site management teams to utilise our systems effectively.
* Understand site operations such that any administrative actions can be anticipated to mitigate invoice queries.
* Resolve invoice queries such that payments are accurately made and recorded.
* Complete carbon site returns.
* Ensure documentation is correctly filed in SharePoint.
* Ensure appropriate documentation is sent to the correct department on time (e.g., HR toolbox talks, Plant department – vehicle inspection sheets, payroll – subsistence forms).
* Assist with other administrative duties on site as required such as site set up documentation.
* Support the close out of the project and ensure any final paperwork is filed correctly to minimise issues with invoicing.
* Work collaboratively with other site administrators across the business to share ideas and improvements.
Qualifications
Not specified in the description.
Seniority level
* Entry level
Employment type
* Contract (25 hours per week)
Job function
* Information Technology
Industries
* Construction
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