The Medical Directorate Administrator provides comprehensive organisational and administrative support to the Medical Directorate, playing a key role in the effective day‑to‑day running of the department. You will act as the primary point of contact for internal and external enquiries, support payments and procurement processes, contribute to medical governance activity, and provide high‑quality administrative support to senior medical leaders. This role requires a high level of discretion, diplomacy, sound judgement and personal integrity, particularly when handling sensitive or confidential information.
Responsibilities
* Be the primary point of contact for internal and external enquiries, handling confidential matters with discretion and diplomacy.
* Provide high‑quality administrative support, including preparing correspondence, reports and presentations, and maintaining accurate records.
* Organise and support meetings, workshops and committees, including agendas, minutes, action tracking and follow‑up.
* Support medical governance activity, including monthly and quarterly reporting and preparation of external reports (e.g. GMC).
* Liaise with external bodies to coordinate meetings and governance requirements.
* Support payments, procurement and expenses processes, including raising POs, validating invoices and maintaining financial records.
* Manage competing priorities effectively, working independently to support the smooth day‑to‑day running of the Medical Directorate.
Essential Qualifications
* Proven administrative or secretarial experience supporting senior leaders or directorate‑level teams.
* Highly proficient in Microsoft Office applications (Word, PowerPoint, Excel) and Outlook (email, calendars and databases).
* Experience using SharePoint, intranet or web‑based systems.
* Excellent written and verbal communication skills, with a strong track record of professionalism, tact and confidentiality.
* Ability to engage confidently and effectively with individuals at all levels of seniority, both internally and externally.
* Strong organisational skills with the ability to prioritise competing demands and work on own initiative.
Desirable Qualifications
* Experience supporting medical or clinical governance activities.
* Experience working within a healthcare environment or regulated setting.
Benefits
We want you to love coming to work, feeling healthy, happy and valued. Thats why weve developed a benefits package with you in mind. Here, you can choose from a range of fitness, lifestyle, health and wellbeing rewards, such as a free gym membership, health assessments, retail discounts and pension options.
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