Clinical Research Administrator
Application Deadline: 24 June 2025
Department: Research, Policy & Services
Employment Type: Permanent
Location: London/Hybrid
Compensation: GBP 30,000 - GBP 33,000 / year
Description
As Clinical Research Administrator, you will be integral in helping to support and deliver the activity in the research team. This includes supporting our clinical research initiatives, such as the UK Blood Cancer Research Network, and a newly launched strategic funding call for large-scale clinical trials. The UKBCRN is a large network, consisting of 16 major disease sub-groups and acts as a focal point for UK clinical academics to collaborate and drive the blood cancer research agenda.
This is an exciting time to join the organisation as we work to deliver our new strategy, funding impactful research to drive forward the day when nobody dies of their blood cancer or its treatment.
Expected travel for this role is: 3-6 days per quarter dependent on needs of business; plus two All-staff away days per year.
We are committed to actively promoting equality, diversity, and inclusivity. In line with our strategy we welcome approaches from individuals from underrepresented groups, including minority communities, and applicants with a disability, to better reflect the community we serve and help broaden our perspectives.
We welcome applications to work full time or part time (minimum 28 hours and or job share, please specify the hours you wish to work in your cover letter).
Interviews are expected to take place on 2nd and 3rd July.
Key Responsibilities
1. Supporting the coordination and delivery of the UK Blood Cancer Research Network (UKBCRN):
* Supporting the coordination of the patient and early-career researcher network.
* Management and coordination of the 16 sub-groups, as well as the steering committee and oversight boards, including scheduling and setting meeting dates.
* Managing delivery of both in-person and virtual meetings, including sending calendar invites, booking rooms, arranging catering and registration processes.
* Supporting with circulating papers and taking meeting minutes, where required.
* Processing researcher travel expenses in line with internal policies.
* Managing the network membership, working with internal teams to maintain a database, via the Customer Relationship Management (CRM) system.
* Maintaining the webpage ensuring information about the Network is clear, accurate and up to date.
* Maintaining up to date files and records, taking responsibility for the storage of information and documents in an organised way.
2. Providing day-to-day operational support for the new clinical funding scheme and for the successfully funded clinical trial teams:
* Assisting with the set-up of the new Funding Committee ensuring internal CRM systems are kept up to date.
* Scheduling Committee meetings and supporting with the logistics for in-person interviews.
* Assisting with the monitoring processes of funded teams, including sending reports and collating paperwork, as well as liaising and sharing updates with internal teams, such as fundraising.
* Arranging meetings with funded teams, as well as site visits, where required.
3. Providing general administrative support for ad-hoc activity within the Research team:
* Assisting with the delivery of any relevant researcher engagement events, such as workshops, meetings or conferences.
* Assisting with the coordination of our research involvement activities, such as scheduling meetings, preparing materials, and helping to manage communications with people affected by blood cancer.
4. General Responsibilities:
* Contribute to the team being proactive and supportive, and working effectively and efficiently to achieve agreed cross-team tasks and objectives.
* General admin across the Research Team e.g. preparation of newsletters, triage of enquiries, supporting ad-hoc projects.
* Contribute to the development and maintenance of strong internal relationships across the charity, notably the Finance and Data teams.
* Provide accurate and timely reporting in your area to both internal and external stakeholders when required.
* Undertake other work as required by the Deputy Director of Research and Clinical Research Programme Lead.
Skills, Knowledge and Expertise
Knowledge
* An understanding of the medical research charity sector, with an interest in blood cancer research.
Skills
* Excellent communication and interpersonal skills for liaising with internal and external stakeholders, including senior academics, ensuring clarity, professionalism, and courtesy in both verbal and written interactions.
* Self-motivated and proactive, with a strong willingness to learn and the ability to work independently.
* Proficiency in MS Office (Excel, Word, and Outlook) with the ability to efficiently manage and organise information/data.
Experience
* Experience working in an administrative role, including organising meetings and managing documentation, whilst providing a professional service
* Administrative skills and experience, with strong organisation and prioritisation skills and the ability to maintain high levels of accuracy and attention to detail.
* Commitment to continuous improvement, with an interest and/or experience of streamlining processes for improved efficiencies.
* Experience using CRM systems or databases would be beneficial but not required. A willingness to gain experience with new IT systems is essential.
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