This role provides comprehensive administrative support across the Facilities department, ensuring processes run smoothly and documentation is accurate and audit-ready. You'll support finance, compliance, training, contractor management and project activity while acting as a central coordination point.
Client Details
Our client operates within a complex and dynamic environment in the Arts sector, managing large buildings, technical spaces and a diverse internal workforce. Their Facilities department is a key function ensuring safety, compliance and smooth day-to-day operations.
Description
* Provide daily administrative support to Facilities management
* Maintain departmental records, drawings, O&Ms and documentation
* Take minutes and circulate meeting notes
* Coordinate training, track compliance and schedule refresher courses
* Raise purchase orders, process invoices and support budget tracking
* Manage contractor onboarding and documentation
* Support capital projects and maintain project records
* Operate CAFM systems for data entry and document uploads
Profile
A successful Facilities Administrator should have:
* Strong administrative experience within Facilities, Estates or similar
* Excellent organisational and documentation skills
* Confident with finance processes (POs, invoices, coding)
* Strong IT skills and accuracy in digital record-keeping
* Able to juggle multiple priorities and deadlines
* Experience with CAFM, compliance or project admin desirable
Job Offer
* Competitive salary of £31,000
* Hybrid working in Central London
* Opportunities for progression and skills development
* A central role supporting a high-performing Facilities team
* Exposure to finance, compliance, training and project work
If you're passionate about Facilities and the Arts then please apply today!