Junior Business Administrator
Designed to provide essential administrative support to the Bristol and Redruth depots, the Junior Business Administrator takes ownership of day-to-day office tasks, data entry and engineer support, allowing the Office Manager to focus on high‑level contract management, key accounts and office leadership. The role acts as the “engine room” for office operations, ensuring that job records, safety documentation and general office supplies are maintained to the highest standard while the individual works towards a Business Administration qualification.
Key Responsibilities
* Engineer and job coordination support – assist in scheduling engineers for routine maintenance and reactive jobs.
* Update and maintain the central job board and load banking sheets to ensure real‑time visibility of field activities.
* Upload completed load bank and waste transfer notes to the business system (E‑Works) immediately following job completion.
* Support the preparation of RAMS (Risk Assessments and Method Statements) under the guidance of the Service and Technical Managers.
* Procurement and parts administration – arrange and chase parts from suppliers to minimise delays to engineering works.
* Process purchase orders (POs) for engineers and maintain accurate spend records.
* Order staff uniform and PPE, ensuring all depots have the required stock levels.
* Manage the ordering of office stationery, toner and kitchen supplies (tea/coffee/water).
* SHEQ and compliance support – update monthly SHEQ forms, including records for legionella testing, fire alarm tests and vehicle inspections; maintain training records and assist in arranging training sessions for staff; ensure first‑aid kits and eye wash stations are fully stocked; assist with the collection of coolant/oil waste and coordinate with waste management providers (e.g., MEWA).
* General office and depot administration – act as the first point of contact for telephone enquiries, sort and distribute incoming emails, book accommodation and travel for engineers and management, manage office access fobs and door entry systems, coordinate with the office cleaner to maintain a professional environment.
* Financial and data administration – assist with basic invoicing tasks and resolve simple invoice queries via the accounts team; update assets and equipment records in E‑Works; maintain spreadsheets for PI’s/NM (Performance Indicators/Near Misses) across all offices; support the Office Manager with data entry for WIP (Work in Progress) and financial projections.
Person Specification
Qualifications & Experience
* Willingness to work towards a Level 3 Business Administrator apprenticeship (or equivalent).
* Basic proficiency in Microsoft Office (Word, Excel, Outlook).
* Previous experience in an office or customer service environment is an advantage but not essential.
* Strong interest in developing a career in business operations or engineering support.
Skills & Competencies
* Attention to detail – high level of accuracy when entering data and maintaining safety records.
* Communication – professional telephone manner and the ability to communicate clearly with engineers and clients.
* Organisation – ability to manage multiple small tasks and meet daily deadlines.
* Proactive attitude – a “can‑do” approach to supporting the wider team and keeping the office running smoothly.
* Reliability – consistent attendance and a commitment to completing the apprenticeship program.
Requirements
* Based full‑time at the Bristol depot.
* Commitment to attending off‑site or online training as required by the apprenticeship provider.
About Us
Pharos Generator Services (PGS) is a UK‑based company with more than 60 years’ experience in the power generation industry. We specialise in supplying, installing, commissioning, repairing and servicing diesel backup and emergency‑power systems. Our diverse client base includes the Ministry of Defence, telecommunications giant British Telecommunications, the NHS, police and fire services and facilities management companies. PGS’s state‑of‑the‑art engineering services and support have been mobilised to the aerospace, automotive, telecommunications, electrical infrastructure and railway sectors.
PGS has been actively researching and exploring new clean fuel technologies to complement the switch to renewable sources of energy. Many organisations rely on diesel generators for backup power. Our ambition is to explore how renewables and battery storage could be an alternative in certain situations, positioning PGS as an established provider of backup power supplies and enabling expansion in the UK and abroad.
Pharos Generator Services is part of the RSK Group, a leading integrated environmental, engineering, and technical services business providing dynamic, multidisciplinary services to a wide range of sectors. RSK was founded in 1989 and has grown considerably since then.
We operate as a group of businesses that work together seamlessly, aiming for growth through diversification. The strategy helps us build a strong and resilient business, capable of weathering external challenges while also delivering greater value to our clients and more opportunities for our employees.
Our philosophy has remained the same: employ, develop and reward talented individuals. People are crucial to our company, and we recognise that our success hinges on our colleagues’ growth. We are committed to preserving RSK’s people‑first culture, promoting innovation and fostering a supportive and caring environment for collaboration. We want you to be part of our successes and help you reach your career aspirations. We take pride in offering employees fulfilling and challenging careers by promoting ongoing growth and empowering individuals to excel.
We are committed to fostering an inclusive workplace that welcomes individuals from all backgrounds, experiences and perspectives. We firmly believe that embracing and celebrating diversity in our workforce strengthens our company and fuels innovation.
By providing workplace adjustments, we make it easier for people to confidently explore and pursue our career opportunities and recognise that flexibility is key to fostering a dynamic and thriving workplace. Many of our office‑based positions benefit from a flexible working arrangement, allowing our team members to achieve a balance between professional and personal commitments.
We actively encourage applications from candidates of all genders, races, ethnicities, ages, neurotypes, religions or beliefs, sexual orientations and those with disabilities.
If you’re passionate about making a difference, join us as we work together to build a brighter, more equitable, and sustainable future for all. Do you have what it takes?
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