About Us:
Cineon is a specialist company in immersive technology that leverages eye-tracking for a range of training and therapeutic applications. Our mission is to improve outcomes and enhance human performance across various safety-critical sectors by applying contemporary research findings in psychology and neuroscience. We have developed data-driven tools which utilise in-built eye-tracking to create artificially intelligent Virtual Reality experiences. These ground-breaking solutions enable covert and real-time estimations of emotions, behaviour, and performance.We work with a range of blue-chip companies and large organisations.
The company is based at Exeter Science Park.
The Role:
This is a pivotal role offering variety, autonomy, and the opportunity to work at the heart of a fast-paced, start-up. You will taking ownership of the day-to-day management of our growing office.
Key Responsibilities:
Office & Operations Management
* Manage and maintain a well-organised, professional office environment
* Support onboarding, offboarding and recruitment of staff
* Undertake invoicing using the Xero platform, including invoice tracking and expense management
* Project administration (including administration of grant funded projects and associated funding portals)
* Assist with HR administration, including holiday tracking and personnel records
* Ensure health & safety compliance and manage general office policies
* Support light bookkeeping and financial admin,
* Maintain company records and support Companies House filings and compliance
* Organise team travel and events, and support a positive, collaborative office culture
* Coordinate office supplies, equipment and facilities, liaising with vendors and service providers
* Act as company security controller by undertaking employee vetting and maintaining appropriate records.
* Maintain confidentiality and handle sensitive information with discretion.
Executive Assistant
* Provide high-level administrative support to the CEO, including diary and inbox management, travel arrangements, and meeting coordination
* Liaise with internal and external stakeholders on behalf of the CEO
* Organise board meetings and take minutes as required
What We’re Looking For:
* Proven experience as an Executive Assistant, Office Manager, or in a similar hybrid role
* Exceptional organisational skills and attention to detail
* Proficient in Microsoft Office Suite and comfortable with modern tech platforms
* Excellent communication skills, both written and verbal
* Proactive, adaptable, and able to work independently
* Discreet and trustworthy, with a professional demeanour
* A positive attitude and a sense of humour are essential in our collaborative team culture
Desirable:
* Experience within a start-up environment
* Experience with project management
* Familiarity with HR processes or financial admin systems such as xero
* Experience in grant writing and administration (Innovate UK etc)
* Understanding of basic compliance procedures and Companies House requirements
What We Offer:
* Contract Type: Part-time - 22.5 hours per week
* Salary of IRO £35,000 per annum Pro Ratabased on 37.5 Full Time hours, dependent on experience
* A dynamic, innovative working environment
* Opportunities for personal and professional growth
* Flexible working options (hybrid working available)
* A supportive and ambitious team driving real impact
* 33 days holiday per year pro rata
* Company pension
* Modern working environment with good transport links and onsite café
How to Apply:
* Please send your CV and a short cover letter explaining why you’re a great fit for the role to info@cineon.ai
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