Your newpany
This is an amazing opportunity to work for a market-leading manufacturingpany who have successfully been in business for over 60 years who supply their products globally. They are recruiting for a Bids Coordinator. This is a full-time permanent job. Hours of work is Monday - Thursday 8-5 and Friday 8-1. Salary can be discussed at interview stage. They offer 35 days holidays, working from home 1 day a week and private healthcare and enhanced maternity/paternity pay.
Your new role
As Bids Coordinator duties will include:
1. Managing a bid processCoordinate all stages of the bid process from initial expression of interest to submission.Download documents from designated portals.Translate documents into English where required.Set up tracker, allocate responses, track progress, and ensure all milestones are met.Maintain the bid schedule and make sure contributors deliver content on time.Manage clarifications (download, distribute, draft, upload).
2. Reviewing Tender DocumentationRead and interpret RFPs, RFQs, PQQs, ITTs, and tender instructions.Identify mandatory requirements, clarifications, deadlines, and risks.
3. Coordinating Inputs from Multiple DepartmentsWork with all relevant departments to gather required information.Ensure responses are accurate,pliant, and aligned with the tender requirements and the tender timeline.Set up and facilitate the required review meetings and follow-ups.
4. Document Creation and EditingAssist in writing, formatting, and proofreading bid responses.Ensure consistency in tone, branding, and document quality and ensure responses are consistent with each other in terms of content.
5. Maintaining Tender Bank and Tender Libraries Update and manage databases of standard responses, case studies, certifications, and templates.Implement version control and ensure documents are current.
6. Ensure the submission meets all mandatory tender criteria.
7. Check that formatting, structure, and word countsply with instructions.
8. Run final checks for accuracy andpleteness.
9. Submission ManagementCoordinate Electronic or Physical Submissions.Follow Specific Tender Portal Requirements.Confirm receipt and maintain audit trails.
10. Serve as the point of contact for tender queries.
11. Liaise with Customers, Subcontractors and Internal Departments.
12. Relay Updates and Risks to the Bid Manager.
13. Post Submission Activities
14. Collect Feedback and Debriefs from Clients.
15. Archive Submissions and update records.
16. Support tender de-brief meetings to improve future bids.
Administrative & Reporting Duties
17. Track bid pipeline.
18. Produce Progress Reports and status updates for the Bid Manager.
What you'll get in return
You will be offered an excellent salary, 35 days holidays, hybrid working, private healthcare, excellent career progression and the opportunity to join a market-leading organisation and very supportive team