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Our client is looking for a highly organised and proactive Executive Events Assistant to support their CEO with his Events. This is a dynamic role where you'll combine top-tier administrative skills with event coordination expertise.
Job Title: Executive Events Assistant
1. Reporting to: PA to CEO / Central Office Manager (and Chair of Governors)
2. Salary: £33, - £38, per annum
3. Location: Wimbledon, with regular travel across London
4. Contract: Temp - Perm, full-time (35 hours per week)
In this pivotal role, you will ensure the smooth operation of the CEO's events, while also managing logistics for high-profile events and conferences. You'll be the go-to person for coordination, communication, and planning at the heart of their Events. You also need to be available to travel internationally approximately 8 times a year
Your responsibilities:
Administration & Governance
5. Provide comprehensive administrative support to the Board of Governors and Executive Team.
6. Organise, attend, and minute meetings; prepare agendas and track actions.
7. Draft letters, reports, and references; manage sensitive information with discretion.
8. Coordinate communication between governors, directors, school leaders, and external stakeholders.
9. Support governor performance reviews and induction/training processes.
10. Be a star on power-point, making attractive and memorable slide-show presentations
11. Take pictures and videos at events and post on social media platforms
12. Build a contact list of people the CEO meets at Events and arrange meetings with them for the CEO
13. Familiar using AI tools to assist efficiency in role
Compliance
14. Maintain accurate records of appointments, attendance, and declarations of interest.
15. Ensure compliance with governance legislation and GDPR.
16. Manage the organisation's policy library and collaborate with department heads.
Events & Engagement
17. Plan and coordinate internal and external events, including conferences and graduations.
18. Manage logistics for Executive Team attendance at speaking engagements and media events.
19. Liaise with venues, suppliers, and stakeholders; negotiate contracts within budget.
20. Work with Marketing and PR teams to ensure effective promotion and thought leadership opportunities.
Essential Skills & Experience
21. Strong organisational and time-management skills.
22. Excellent written and verbal communication.
23. Experience in high-level administration and event coordination.
24. Ability to handle confidential information with integrity.
25. Proficiency in modern office software and scheduling tools
IF YOU'RE INTERESTED, APPLY NOW OR GET IN TOUCH WITH STEPH WEBB on !
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