Position
Medical Secretary / PA – Full time (37.5h), permanent – Liver HPB & Transplant Service, Leeds.
Responsibilities
* Provide comprehensive secretarial/PA service to the Liver Clinical Lead and Liver Cancer Lead, and support our other 10 consultants.
* Audio typing; validation of waiting lists; rota input; IPT of patients to other trusts/private sector.
* Deal with patient queries, filing, diary management, and organise meetings.
* Develop, maintain and manage office and information systems in support of the service.
* Prepare agendas, take, transcribe and distribute meeting minutes, book venues and refreshments.
* Ensure clinical correspondence and administrative tasks meet internal and national standards and targets.
* Ensure compliance with Health & Safety, Data Protection and confidentiality legislation.
* Cover for colleagues during absence and work flexible hours as required.
* Communicate sensitively and effectively with patients, medical staff and colleagues.
Qualifications
* Qualified to RSAIII typing/word processing or equivalent.
* Proficient audio/copy typist.
* GCSE (or equivalent) English Language grade C or above.
* Shorthand.
* Medical terminology.
* European Computer Driving Licence (ECDL).
Experience
* At least 2 years of secretarial and administrative experience.
* Experience with secretarial and administrative processes and practices.
* Diary management experience.
* Knowledge of National Access Targets.
* Familiarity with NHS/Trust protocols, policies and procedures.
Additional attributes
* Customer‑focused and patient‑centred service skills.
* Professional attitude to work.
* Polite, helpful, caring and understanding.
* Ability to adapt to change of circumstances.
* Willingness to undergo additional training.
Contact
For questions about this job, contact:
Ashleigh Clarke – Assistant Business Manager
ashleigh.clarke@nhs.net
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