Were looking for a dynamic and organised Administration Manager for Scotland to manage our administrative services and team across both our Edinburgh and Glasgow sites. In this pivotal role, youll ensure the smooth and effective delivery of support to our Scotland-based teams, patients, and carers. Youll oversee rota managementincluding health and reception coverwhile driving service quality, process improvement, and volunteer engagement. With a strong focus on communication and collaboration, youll lead regular team meetings, manage appraisals and 1:1s, and play a key role in incident management and investigations. As the operational meeting lead for Scotland, youll be a visible and trusted presence across both sites, helping to shape a responsive, high-performing administrative function that supports compassionate end-of-life care.
What you will be doing:
1. Deliver high-level administrative support across our Glasgow and Edinburgh teams, including complex minute-taking, report creation, and proofreading.
2. Lead and manage the administration team, overseeing recruitment, appraisals, training, and day-to-day operations.
3. Produce and analyse data reports from clinical, operational, and quality systems to support decision-making.
4. Ensure accurate use of clinical systems and uphold local policies and procedures across both sites.
5. Manage sensitive information and support investigations, disciplinary processes, and audit activities.
6. Liaise with internal teams, volunteers, and external contacts, fostering strong communication and collaboration.
7. Oversee local finance operations, including petty cash, reconciliation, and delegated budget responsibilities.
What were looking for:
8. Proven experience in managing or supervising an administration team
9. Sound knowledge and understanding of administrative procedures and best practice
10. Excellent communication and organisational skills, with a proactive approach to problem-solving and analytical thinking
11. Strong leadership capabilities, with the ability to lead, coach, and mentor staff effectively
12. Proficient in Microsoft Office applications and confident using wider systems to support service delivery
13. Ability to work collaboratively across teams and adapt to changing priorities with professionalism and resilience
Please see the full job description
Additional Information
Whats in it for me?
Salary:Marie Curie Clinical Pay Scale Band 4 (aligned with AFC) £30,353 to £33.016
Contract: Permanent, full-time 37.5 hours per week
Based at:Onsite Glasgow Hospice or Edinburgh Hospice with some travel required between sites (travel expenses provided)
Benefits Youll Love
14. Annual leave allowance 27 days plus 10 public holidays (pro rata)
15. Competitive Policy for parental/sick Leave
16. Continuous Professional development
17. Industry leading training programmes
18. Season ticket loan for travelling to and from work
19. Defined contribution schemes for Pension
20. Marie Curie Group Personal Pension Scheme
21. Loan schemes for bikes; computers and satellite navigation systems
22. Introduce a friend scheme
23. Help with eyecare cost
24. Entitled to Marie Curie Blue Light Card
25. Entitled to Benefit-Hub Discount Scheme
26. Life assurance for all employees
Application Process
27. Close date for applications: 11th January 2026
28. Interview Dates: W/C 19th January 2026
29. As part of your online application, you will be asked for a CV. Please review both the advert and job description and outline your most relevant skills, experience and knowledge for the role.
Please note that we reserve the right to close this advert early and to bring forward interview dates should we receive a high volume of applications
Marie Curie is committed to its values, which underpin our work. We take stringent steps to ensure that the people who join our organisation through employment or volunteering, are suitable for their roles and are committed to safeguarding all our people from harm. This includes our staff, volunteers and all those who use or come into contact with our services. We are dedicated to creating not just a safe place to work but also a supportive and rewarding one.
We are committed to a world where everyone can thrive and fulfil their potential. We are devoted to the social justice imperatives and organisational benefits of full diversity, inclusion and equity in the workplace, and are a Stonewall champion. We actively encourage and welcome applications from candidates of diverse cultures, perspectives and lived experiences.
We're happy to accommodate any requests for reasonable adjustments. Please email any requests to