We are working with a highly regarded Legal 500 law firm seeking an experienced Executive Assistant to support senior partners within a high-performing Employment & Immigration team.
The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team.
This is a full-time with hybrid working and great benefits.
Key Responsibilities
Partner & Stakeholder Support
* Act as a professional, client-focused ambassador for partners both internally and externally
* Build highly effective working relationships with multiple partners
* Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals
* Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities
* Attend meetings, take minutes where required, and proactively follow up on actions
Diary & Inbox Management
* Take full ownership of complex and demanding partner diaries
* Proactively manage conflicts, queries, and last-minute changes
* Ensure partners are fully prepared for meetings and commitments
* Manage inboxes on behalf of partners, including:
* Drafting and sending emails
* Highlighting urgent or sensitive correspondence
* Redirecting client-critical emails to relevant fee earners or team members
Financial, Billing & Matter Management
* Demonstrate strong commercial and financial awareness
* Coordinate billing processes on behalf of partners
* Proactively organise WIP and financial review meetings
* Work closely with finance teams and client administrators to meet billing deadlines
* Take ownership of financial and matter management processes, including chasing unpaid bills
* Handle complex compliance and billing-related matters
Business Development & Marketing Support
* Liaise with Marketing and Business Development teams
* Coordinate BD activities for the Corporate team
* Assist with the preparation of pitches, presentations, and client materials
* Play a key role in organising client events, seminars, and conferences
Travel & Logistics
* Arrange complex travel end-to-end, including:
* Flights, accommodation, visas, and currency
* Manage arrangements in line with individual preferences
* Ensure diaries are fully updated with all travel details
Process Improvement & Leadership
* Introduce and implement best practice operational processes
* Act as a role model and change agent within the support function
* Work closely with the Secretarial Team Leader to improve ways of working
* Take full ownership of tasks, managing workload against deadlines and business needs
Working Environment
* Collaborative, inclusive, and high-performing culture
* Hybrid working model, balancing office presence with flexibility
* Central London office location
* Strong emphasis on wellbeing, teamwork, and professional growth
Essential Skills & Experience
* Proven experience supporting senior partners or executives in a Corporate department within a law firm or professional services environment
* Exceptional diary and inbox management skills
* Strong commercial and financial awareness
* Highly organised, proactive, and detail-focused
* Confident communicator with strong stakeholder-management skills
* Comfortable working at pace and handling competing priorities
For more information, please apply directly or contact Jess at AJ Chambers