Company Description
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
Start here. Grow here.
The role of our Document Controllers is to manage the intake, handling and storage of documentation for project related documents and the project or programmes Information Management System. Typical duties include compiling reports, archiving materials and ensuring seamless document management, as well as facilitating system access for the project team while ensuring that security and privacy requirements of stakeholders are met.
Here’s what you’ll do
1. Setting up, copying, scanning and storing documents
2. Creating templates
3. Managing requests for documentation
4. Filing documentation in both physical and digital records and ensuring appropriate storage
5. Manage document versions and ensuring that the latest versions are always accessible
6. Reviewing and maintaining the accuracy of the records, editing where necessary to ensure they are kept up to date
7. Ensure that documentation complies with relevant standards and requirements
8. Liaising with all levels of the project team and potentially external parties. and distributing project related information in an appropriate secure manner
9. Managing the processes around documentation within the organisation
10. Maintaining confidentiality around sensitive documentation
11. Preparing both regular and ad-hoc reports on projects when required
12. Train team members on document management processes and systems
If you're passionate about innovation and turning bold ideas into reality, AECOM welcomes you. Join our team, where we don't just construct infrastructure but also uplift communities and enhance lives. Why not give our AECOM page on LinkedIn a follow to stay updated on the impactful projects we're working on and see firsthand the difference we're making in the industry!
Qualifications
Ready to push the limits of what’s possible?
Here’s what we’re looking for:
13. Excellent communication skills and interpersonal skills
14. Familiarity with project management
15. Hands-on experience with SharePoint, MS Office and MS Excel and ideally familiarity with other document management software beyond these tools
16. A working knowledge of major Common Data Environments and Information Management Systems
17. Proficient typing and editing skills
18. Data organisation skills
19. Attention to detail
20. Time management skills
21. Analytical and able to problem-solve, especially pertaining to the management of document-related issues
22. Ability to work collaboratively with various disciplines and within client environment
23. Exposure to project management ,methodology
Qualifications
Proven work experience as a Document Controller or similar role
24. Must be able to obtain necessary security clearances required by the role.
Additional Information
About AECOM
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.
Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
All your information will be kept confidential according to EEO guidelines.
ReqID: J10148629
Business Line: B&P - Buildings & Places
Business Group: DCS
Strategic Business Unit: Europe & India
Career Area: Administration
Work Location Model: Hybrid