Job Description
Talent Acquisition Administrator
Location: Birmingham, Manchester, Leeds, Glasgow, Edinburgh
Contract: 12 months (Fixed Term Contract)
Role Overview
We're looking for a motivated, proactive, and detail-oriented Talent Acquisition Administrator to join our Birmingham-based Talent Acquisition team on a 12-month fixed term contract.
This is a fantastic opportunity to be part of a collaborative, high-performing Talent Acquisition team, supporting the recruitment of professionals across our business operations and support functions.
As a key member of the Business Operation Talent Acquisition team, you'll support the delivery of a smooth and professional recruitment process across a wide range of roles. You'll work closely with Talent Acquisition Advisors, hiring managers, HR colleagues, and our preferred supplier agencies. The activities listed below reflect some of the core responsibilities of the role. We're looking for someone who is comfortable working in a fast-paced environment, ready to take initiative, and keen to get involved in a variety of tasks to support the wider team. You'll need to bring flexibility, a strong sense of ownership, and the ability to manage multiple priorities with confidence.
Key responsibilities include:
Logging and tracking CVs from both direct applicants and agencies
Managing the release of vacancies to agencies through our recruitment portal
Scheduling and coordinating interviews and meetings with candidates and agencies
Supporting post-interview feedback processes and ensuring timely communication of outcomes
Advertising vacancies internally and externally, and supporting updates to job adverts as required
Managing the recruitment inbox and acting as the first point of contact for general enquiries
Maintaining accurate records within recruitment systems, including agency contact details
Issuing and overseeing Right to Work checks for successful candidates
Supporting wider administrative and coordination tasks as required to ensure smooth team operations
What We're Looking For:
This role will suit someone who is enthusiastic, adaptable, and takes real pride in their work. We're looking for someone who:
Uses initiative and approaches their work with energy, focus and a proactive mindset
Has excellent attention to detail and a strong sense of responsibility
Thrives in a team environment and enjoys supporting colleagues to deliver shared goals
Flexible, resourceful, and comfortable turning their hand to a wide range of tasks
Communicates clearly and confidently with a wide range of stakeholders, including senior colleagues
Engaged, motivated, and keen to contribute to a team that is evolving and growing
Wants to make a real impact and sees the value in getting things right
Candidate Profile
Previous administrative experience in HR or recruitment, ideally within a legal or professional services environment
Strong organisational and time management skills, with the ability to prioritise effectively
Excellent communication and interpersonal skills
Strong numeracy and attention to detail
A collaborative, team-oriented approach, with a willingness to take on responsibility
What happens next?
Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.
We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.
Our strength lies in our differences.
We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It's with different perspectives that we'll find solutions to our clients' most complex challenges. It's how we'll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.