Overview
Queen Square Medical Practice is a friendly and dynamic GP surgery dedicated to providing high-quality patient care. We are looking for an efficient and detail-oriented Scanning and Coding Data Clerk to join our administrative team for 30 hours a week, Monday to Friday.
The Scanning and Coding Data Clerk is responsible for processing patient records, ensuring documents are accurately scanned, coded, and assigned within our clinical system (EMIS). This role is essential in maintaining accurate patient data and supporting the smooth running of the practice.
Responsibilities
* Scan and upload patient-related documents into the clinical system
* Accurately code clinical data using Read/SNOMED codes
* Ensure patient records are maintained and updated in a timely manner
* Work closely with the administration and clinical teams to process incoming correspondence
* Handle confidential information in line with GDPR and practice policies
* Identify and flag any discrepancies or missing information
* Obtain paper correspondence from the hospital and electronic correspondence where held
* Insert correspondence into the electronic patient record (paper or electronic)
* Use the relevant software to workflow correspondence to the appropriate team member
* Perform Read Coding/SNOMED history entries and enter other data into the electronic patient record according to partner guidelines
* Be aware of Quality & Outcome Framework Targets and Enhanced Services to ensure data is recorded in the correct area of the patient record
* Prioritise workload and manage time efficiently to meet timescales and deadlines
About us
Queen Square Medical Practice is a busy independent GP Practice based in Lancaster with a patient list of 16,000. We have 8 GP partners and 5 Associate GPs supported by ANPs, paramedics, pharmacists, nurses, HCAs and Admin team. You will report to the Practice Manager/Practice Director.
Details
* Date posted: 12 September 2025
* Pay scheme: Other
* Salary: Depending on experience
* Contract: Permanent
* Working pattern: Part-time
* Reference number: A1352-25-0011
* Job locations: 2 Queen Square, Lancaster, Lancashire, LA1 1RP
Requirements
Person Specification
Qualifications Essential
* GCSE or equivalent English & Maths Grade C
* General Admin experience
* Computer/keyboard skills
* Customer Service
* Communication skills (verbal and written); methodical and organised
* Well motivated; calm
* Ability to listen, good team-worker, flexible, reliable
* Ability to work under pressure
* Flexibility to cover colleagues
Desirable
* Evidence of continued personal development
* Knowledge of clinical computer system EMIS
* Use of telephone (Think Healthcare)
* Knowledge of DOCMAN
* Knowledge of Better Letter
* Spreadsheets
Regulatory
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a Disclosure to check for any previous criminal convictions will be required.
Employer details
Queen Square Medical Practice
2 Queen Square, Lancaster, Lancashire, LA1 1RP
Website: https://www.queensquare.org/
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