Job Title
Payroll Assistant
Salary - 35,000- 40,000
Location - Nottinghamshire
Responsibilities
* Payroll Processing & Administration
o Lead on the preparation and submission of payroll hours and variable pay data for c.500 employees
o Validate payroll inputs including overtime, absences, starters, leavers, and contractual changes
o Coordinate payroll timelines and submissions with the outsourced payroll provider
o Review payroll reports and outputs for accuracy prior to final sign-off
o Ensure payroll deadlines are met consistently
* Tax, Compliance & Controls
o Ensure correct application of PAYE, National Insurance, pension contributions, and statutory payments
o Support compliance with HMRC requirements and payroll legislation
o Assist with year-end processes including P60s, P11Ds (where applicable), and audits
o Maintain accurate payroll records and documentation
* Stakeholder Support
o Act as the first point of contact for payroll queries from employees and managers
o Liaise with HR, Finance, and the outsourced payroll provider to resolve discrepancies
o Support onboarding and offboarding processes from a payroll perspective
* Continuous Improvement
o Identify opportunities to improve payroll processes, controls, and data accuracy
o Support system updates, testing, and process changes with the payroll provider
Person Specification
Essential
* Previous experience in a payroll role, ideally processing payroll for a large workforce (300+ employees)
* Strong understanding of payroll hours processing and UK payroll tax basics
* Experience working with an outsourced payroll provider
* High level of accuracy and attention to detail
* Strong organisational skills with the ability to manage deadlines
* Confident communicator, able to liaise with internal teams and external partners
Desirable
* Payroll qualification (e.g. CIPP) or working towards one
* Experience with payroll systems and HRIS platforms
* Knowledge of pensions auto-enrolment
* Experience supporting payroll audits or year-end processes
Key Competencies
* Ownership and accountability
* Confidentiality and discretion
* Problem-solving mindset
* Ability to work under pressure during payroll cycles
* Collaborative and service-focused approach
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