Fleet Compliance Officer – MindVault Inc.
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We are looking for a detail‑oriented and proactive individual to support the performance and compliance of our Fleet Service. You will work closely with the Senior Compliance Officer to ensure our vehicles and drivers meet legal, regulatory, and best practice standards. This includes producing reports and dashboards, and managing records for driver and vehicle licences, insurance, and permits.
You will support the development of fleet policies and systems, monitor compliance with HMRC rules and our Driving at Work policy, and provide advice on fleet strategy. You’ll be a key contact for fleet‑related queries across the council and will help identify issues and suggest improvements.
Responsibilities
* Assist in the performance management of the Fleet Service: produce a range of reports and dashboards, including research, analysis, recommendations, and presentations for management and committee sections.
* Perform driver licence checks and interpret licence status reports returned from the DVLA to ensure drivers meet legal requirements for the vehicle category required.
* Support the Senior Compliance Officer to manage processes for records of Council O Licences, vehicle insurance and Section 19 Permit Licensing (Transport Act 1985), to ensure compliance with legal responsibilities related to operating centres, vehicle hire, pool car management, and minibus vehicle records.
* Support development of fleet systems, processes and policies; highlight issues and provide solutions to improve the fleet services.
* Monitor and report on compliance with HMRC legislation and the Driving at Work policy. Provide a suite of reports on vehicle usage, journey logging, accident reporting, insurance claims and driving licence checks versus Greyfleet mileage claims.
* Monitor, report, highlight issues and recommend solutions on areas such as fleet compliance training for all council staff, fleet health and safety requirements, pool car booking systems, Greyfleet insurance and compliance, and HMRC compliance.
* Manage and maintain records, manipulate and analyse data, and provide reports for management.
* Provide advice and guidance on fleet strategy, presenting data/forecasts to colleagues across the council and acting as a point of contact for fleet queries.
* Keep up to date with legislative changes and best practices; ensure robust compliance frameworks are implemented.
* Where non‑compliance is identified, work with Service Managers, HR, Fleet Manager and Head of Service to ensure policy and legislative obligations are met.
* Assist service managers in carrying out driver training, inductions and debriefs following infringements.
Person Specification – Essential
* HNC or NVQ Level 4 in Business Administration, Data Analysis, or equivalent experience/skills.
* ITQ 2 or equivalent ICT skills and abilities.
* Excellent ICT skills including use of Microsoft applications and specialist fleet/transport systems.
* Advanced knowledge/practical experience of fleet/transport management, vehicle workshop, telematics, driver record management and fuelling software systems.
* Exceptional attention to detail to ensure accuracy of data collection.
* Proven track record of writing reports using advanced knowledge of fleet procedures and working practices.
* Exceptional verbal, written and visual communication skills with the ability to explain technical/legal issues straightforwardly.
* Adaptability and ability to adjust to an ever‑changing environment.
* Good organisational skills and ability to prioritise workloads and achieve deadlines.
Person Specification – Desirable
* Certificate of Professional Competence (CPC) for Transport Managers in Road Haulage.
* ECDL or other recognised IT qualification (Level 3).
* Experience of working in compliance.
* Project/workstream management experience.
* Experience of driver assessment and training.
This is a great opportunity to make a real impact in a varied and rewarding role. If you’re passionate about data, compliance, and improving services, we’d love to hear from you.
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