Receptionist/Business Admin Assistant, London
Client: The Hartford
Location: London, United Kingdom
Job Category: Other
EU work permit required: Yes
Job Reference: 23b20a0e7d08
Job Views: 9
Posted: 28.04.2025
Expiry Date: 12.06.2025
Job Description:
We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.
This role is based on a 12-month fixed-term contract.
The Hartford seeks an individual to work with the Office Facilities Assistant to provide a professional front-of-house service and the interface between staff, guests, and essential services.
Additionally, provide admin support to senior business leaders.
Job Responsibilities & Competence
Reception
* Provide reception services from 9:30 am to 5:30 pm, five days per week, with additional hours as work priorities dictate.
* Cover absences of Office Facilities Assistant, e.g., lunch breaks, meetings, sickness, annual leave, as agreed with the Office Manager.
* Register guests on Bevis Marks’ online system.
* Meet and greet clients.
* Ensure all office facilities (break-out areas, kitchens, meeting rooms) are clean and functioning properly.
* Prepare refreshments and assist with catering, e.g., working lunches.
* Manage incoming telephone calls professionally, redirect as appropriate.
* Manage Bevis Marks’ building passes for staff and guests.
* Assist with managing couriers, ordering stationery, and post distribution.
Business Admin Assistant
Provide administrative assistance to 3-4 Leadership Team members, 4 Divisional Heads, and the Distribution Lead.
* Process expenses via PeopleSoft.
* Book travel via Concur (online booking tool).
* Arrange meetings and events.
* Process invoices via Coupa.
Qualifications, Capabilities & Experience
* Strong organizational skills with the ability to handle multiple duties accurately and promptly.
* Ability to effectively multitask and prioritize.
* High level of customer service.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Word, Excel, Outlook, and MS Teams.
* FOH and/or customer service experience is essential.
* Experience in a similar corporate environment is desirable.
#J-18808-Ljbffr