Overview
Assistant Company Secretary/Fund Administrator (Investment Management) – role within a high growth Alternative Investments Manager. The business operates multiple funds with strengths in real estate and private equity, and investments in public markets, private debt, insurance and banking. The firm provides wealth management for a range of global HNW and UHNW individuals and is expanding in-house governance and fund administration to improve quality and align with regulatory best practices.
The role reports to the Company Secretary in a brand-new function with responsibility for governance, board support and entity management for a group of funds based in the UK, Channel Islands, Luxembourg and the Caribbean (approximately 150 entities). There will also be involvement with broader Fund Administration work as the function grows.
Key responsibilities
* Assist with set-up and closing of companies in various geographies, ensuring compliance with regulatory requirements.
* Lead IT initiatives including bringing all entities into Diligent.
* Maintain accurate records of company officers and shareholders; support document preparation for board meetings.
* Maintain updated and well-organized minute books and statutory registers.
* Assist in maintaining records of all compliance and risk management activities.
* Respond to data requests raised internally and externally.
* Support the administration of a portfolio of fund structures, including private equity, real estate and other alternative investment vehicles.
* Ensure adherence to internal policies and procedures.
* Liaise with internal stakeholders, auditors, legal counsel and others to ensure smooth fund operations.
* Assist in onboarding of new clients and fund structures, including due diligence and documentation, where needed.
* Monitor compliance with fund documentation, regulatory requirements and internal controls.
Qualifications and profile
* Minimum 3–5 years of Company Secretary experience within an investment management or PE environment or within a service provider supporting clients in the investment management/PE sector.
* Background in fund administration with understanding of fund structures, opening/closing, client onboarding and regulatory/compliance requirements.
* Familiarity with UK-based funds and offshore jurisdictions (preferred).
* Experience in entity management including statutory compliance and board support.
* Strong communication and organizational skills with keen attention to detail.
* Experience with systems such as Diligent (preferred).
Compensation, location and role details
Basic salary is c£65,000 (negotiable) plus a benefits package. The role is based in central London and initially full-time in the office; there is a culture of flexibility that allows for a degree of home working on an informal/discretionary basis.
Ref: 34745
Seniority level: Associate
Employment type: Full-time
Job function: Legal
Industries: Investment Management and Venture Capital and Private Equity Principals
#J-18808-Ljbffr