Job Title: Club Secretary
Location: North Sheffield
Hours: To be confirmed (flexible – including some evenings and weekends)
About the Role
A well-established members’ club in North Sheffield is seeking an organised, reliable and community-minded Club Secretary to support the smooth running of its operations.
This is a varied and hands-on role combining administration, governance, bar support and social media management. You will act as a key point of contact between the committee, members and external organisations while helping to maintain the welcoming and community-focused atmosphere the club is known for.
The ideal candidate will be comfortable balancing traditional club values with a proactive and modern approach, helping the club operate efficiently while also supporting events, promoting activities online and assisting with bar operations when required.
Key Responsibilities
Administration & Governance
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Organise and attend committee and general meetings, preparing agendas and taking accurate minutes
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Maintain up-to-date records of members, licences and official documentation
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Ensure the club operates in line with club rules, policies and relevant legislation
Communication
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Act as the main point of contact for members, suppliers and external organisations
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Handle correspondence including emails, letters and notices on behalf of the club
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Support clear and effective communication between the committee and club members
Licensing & Compliance
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Oversee club licensing requirements and liaise with local authorities where required
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Ensure all statutory and legal documents remain current, including insurance and premises licences
Bar & Operational Support
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Provide support with bar duties when required to help maintain smooth club operations
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Assist with the day-to-day running of the club during busy periods or events
Finance & Record Keeping
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Work closely with the Treasurer and Bar Manager to maintain accurate membership and financial records
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Support annual audits and the preparation of reports for the committee and members
Events & Social Media
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Assist with organising and promoting club events and activities
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Manage and update the club’s social media channels to promote events, announcements and club news
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Help attract new members and keep the local community informed about club activities
Skills & Experience
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Strong organisational and administrative skills
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Excellent written and verbal communication
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Confident using Microsoft Office (Word, Excel) and email systems
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Basic understanding of social media platforms such as Facebook
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Previous experience in administration, hospitality, a club environment or a charity organisation is desirable but not essential
Personal Attributes
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Reliable, trustworthy and discreet
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Friendly and approachable with strong people skills
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Able to work independently and as part of a team
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Organised and proactive with good attention to detail
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Community-minded with an interest in supporting a local members’ club