Job Description
This role supports the Company Secretary in delivering XP Power’s corporate governance agenda, ensuring compliance with listed-company continuing obligations, administering the Company’s share-incentive plans, and maintaining subsidiary compliance.
Reporting to the Company Secretary, the Assistant Company Secretary will work in a small, close-knit team alongside Finance. The successful candidate will bring a broad company secretarial and governance skill set and a commercially minded approach, with scope to develop functional expertise further. Attention to detail, strong organisation, and a proactive, collaborative style, with the ability to engage across departments and build external relationships are essential for success in this role.
Governance and Board Support
* Deliver Board governance with the Company Secretary (UK CG Code/listed compliance) and ECCTA training, records and awareness, serve as Secretary to the Trade Compliance Committee.
* Provide administrative Board support: collate and distribute materials for meetings and induction via Diligent, maintaining the calendar and invites, and drafting skeleton minutes.
Listed Company Obligations
* Monitor and advise on listed-company compliance, tracking UK/Singapore company law and developments, responding to continuing obligations queries, running UK MAR procedures, preparing regulatory announcements, maintaining Directors’ conflicts/interests and related-party registers, and keeping compliance content on the corporate website current.
* Support reporting and corporate actions; drafting governance content for the Annual Report in line with the UK CG Code, contributing to AGM/GM notices and documents, and administering share capital processes (buybacks, treasury transfers, listing applications, dividends, DRIP, shareholder queries.
Share Schemes
* Administer day-to-day executive and senior manager share plans, including processing exercises, notifying the EBT, calculating cash dividend equivalents, coordinating with local payroll, providing supporting reports, and responding to payroll and participant queries.
* Support annual grants of executive/senior manager awards and annual vesting of Restricted Stock Units, coordinating with local payroll.
Subsidiaries
* Ensure UK statutory compliance; maintain accurate records for all entities worldwide and coordinate European subsidiaries’ accounts sign-off.
* Draft minutes for corporate changes (e.g., bank signatories, intercompany loans) and for financial statement preparation/approval.
Project Support / Other
* Deliver project and records support: provide company secretarial support on projects (e.g., refinancing); review statutory books for UK and overseas entities and maintain the entity management system; managing ad-hoc tasks.
* Provide information and handle queries for internal/external stakeholders (e.g., auditors, regulators); maintain relationships with registrars, corporate brokers, lawyers, EBT trustees, remuneration advisers and auditors; assist with monitoring the Company Secretarial budge
Qualifications
* Degree and Chartered Governance qualification: CGIUKI ACG (or legacy ICSA ACIS), part qualified, or equivalent established co-sec and corporate governance knowledge and experience and willing to work towards qualification
* Proven main market listed company experience in similar company secretarial/governance roles within fast-paced environments
* Knowledge/experience administering share incentive plans, including those operated via an Employee Benefit Trust
* Strong understanding of Listing Rules, Disclosure Guidance and Transparency Rules, Market Abuse Regulation, UK company law (Companies Act 2006); knowledge of Singapore company law and European company secretarial compliance advantageous
* Integrity and discretion when handling confidential information
* Excellent written and verbal communication skills, with confidence to engage at all levels and strong attention to detail
* Highly organised and motivated individual, with an enthusiastic hands-on and flexible approach
* Able to work autonomously on tasks and manage own deadlines effectively
* Able to build relationships with a broad range of stakeholders
Additional Information
XP Power provides a safe and healthy working environment that is stimulating and collaborative, where employees are empowered to make a real difference. We place our people at the heart of everything we do. We understand that if we provide our people with the ultimate experience, they will provide the ultimate experience to our customers.
XP Power provides a safe and healthy working environment that is stimulating and collegiate, where employees are empowered to make a real difference. We place our people at the heart of everything we do. We understand that if we provide our people with the ultimate experience, they will provide the ultimate experience to our customers.
We also offer a comprehensive benefits package including:
* Private Healthcare
* Pension contributions up to 8%
* 25 days annual leave (increasing by 1 day for every 5 years’ service to a maximum of 30 days)
* Cycle to work scheme
* Employee Assistance Programme
* Life Assurance of 4 x annual salary
* Volunteering day allowance of one day per year to participate in an environmental or community relations project