To provide comprehensive support to the Private Secretary (PS) and Deputy Private Secretary (DPS) of HRH The Prince of Wales, in relation to key projects and engagements.
General
Main Areas of Responsibility:
* Provide research support to the PS/DPS in support of ongoing projects, engagements, and meetings;
* Take the lead on the drafting and compiling of reports in relation to key projects and priorities;
* Proactively work with the PS/DPS to prioritise, manage, and develop the overall work of the office;
* Have continual oversight of The Prince’s official activity and programme of work;
* Alongside other Household departments, contribute to and create impactful programmes of work;
* Keep the PS/DPS updated on topical matters of interest related to the relevant portfolios;
* Conduct day to day tasks in line with deadlines, as requested by the PS/DPS;
* Undertake stakeholder management and external correspondence;
* Support with internal and external recces as required and proactively follow up ideas, actions, and queries where appropriate;
* With the Visits & Events Team, draft, format, and compile briefing materials for assigned internal or external engagements;
* Liaise with The Royal Foundation and The Earthshot Prize ensuring information flow in both directions is accurate and up to date;
* Minute taking at meetings, produce documentation in timely manner.
Other
* Assist with any other duties as requested by the PS/DPS;
* The role is predominantly based at KP, however there may be the requirement to work across other Royal Households;
* Comply with all health and safety rules and regulations ensuring own and others’ health and safety at all times.
Person Specifications
Essential:
* Previous research and administrative experience, including strong correspondence and stakeholder management skills;
* Excellent organisational skills and ability to prioritise effectively;
* Passionate, driven, and well-mannered;
* High standard of written and spoken communication skills, ability to draft correspondence to a high standard and take accurate notes at speed;
* Excellent interpersonal skills, experience of dealing with broad spectrum of people (personality and seniority);
* Proven ability to work well in high pressure environments whilst remaining calm;
* Ability to meet strict deadlines and think and plan ahead;
* A flexible, adaptable, and mature approach, ability to use initiative and common sense, think on feet;
* Ability to maintain and exercise tact and discretion, maintaining confidentiality at all times;
* High attention to detail and ability to work efficiently to complete varying set tasks;
* High level of professionalism and self-motivation;
* Ability to develop and maintain solid working relationships, work constructively and collaboratively as part of a wider team and across offices.
Previous Experience
* Research and Administrative experience within a fast-paced environment;
* Ability to work diligently at pace with high attention to detail at all times;
* Previous experience exercising prioritization and attention to detail;
* Interpersonal skills – across broad spectrum of individuals, and ability to maintain discretion at all times;
* IT skills.
Desirable
* Experience of working in related fields to the areas of The Prince’s work.
Hours of Work: 37.5 hours per week worked Monday Friday, and such other hours that are necessary for the proper fulfilment of duties, or to meet unexpected or urgent demands.
Location: Primarily based at Kensington Palace with some travel to other locations (other offices and engagement locations as and when required).
Why join The Household? Working for the Household of TRH The Prince and Princess of Wales means joining a hard-working, dynamic and collaborative team. If you enjoy working in an environment where no two days are the same, we would love to hear from you in the way of an application for this role.
Benefits: The Household offers a competitive benefits package including generous pension and above statutory annual leave, daily lunch provision and healthcare insurance.
Recruitment Statement: The Household believes that the diversity of modern society is its greatest asset. We reflect this in policies to attract, employ and reward the very best talent, regardless of gender, race, ethnic or national origin, disability, religion, sexual orientation or age. Our recruitment process enables us to recruit from the widest available pool with an approach which is fair, open and accessible.
It's important to us that all employees are able to contribute to their maximum potential and that we can draw strength from our diversity. That's why we’re continuing work to make our organisation diverse and inclusive.
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