Chesterfield, East Midlands, United Kingdom
SHORTS
Posted today
Full Job Description
About the Company
Shorts was founded in Chesterfieldin 1890 and we have been on an exciting journey of growth anddevelopment ever since. This has included our expansion into SouthYorkshire, growth in team numbers to >120, and the development ofadditional core services. We now sit proudly amongst the region’sleading independent firms.
We are of course, very proud ofour local heritage, though we now also work with a growing number ofnational and international businesses and individuals, followingadvancements in technology and our membership of the
We’veworked hard to create an environment where our teams feel supported,developed, and happy in their careers, providing a blend ofinteresting and challenging work with the time and space for our teamto contribute their own ideas. Our policies have a clear focus onfairness, inclusivity, and a drive for continuous improvement.
We’ve been on a journey of growth and development – but we’re notfinished yet. We hope that our founder, Samuel Short would be proud ofthe Shorts of today. – A growing firm with ambition and enthusiasm forproviding excellent client service, supported by a team ofprofessionals who thrive on the buzz of delighting their clients.
About the Role
Reporting to the PayrollManager- the Payroll Administrator is responsible for providing a highlevel of service to our clients by processing payrolls timely andaccurately. Ideally, you will have experience working within apractice or bureau. The role will be based at our Chesterfield office.Our payroll team work 3 days from the office and 2 days at home.
Key Responsibilities
* Maintain accuraterecords, ensuring client data is updated in real-time
* Prepare payrolls with high accuracy and to agreed timelines
* Prepare and submit all required returns to HMRC deadlines
* Comply with HMRC legislation, including implementation of changes totax codes etc
* Have a sound knowledge of all statutorypayments and eligibility criteria, including undertaking trainingwhere necessary
* Conduct a self-check of all prepared workprior to submission for audit
* Where applicable provide theadministration of client pension schemes, applying changes, producingreports and ensuring submission deadlines are met
* Developan extensive knowledge on differing pension schemes and currentregulations, including undertaking training where necessary
* Manage client expectations, including immediate notification where adeadline won’t be met, reasons why and an agreed solution, keeping thePayroll Manager updated
* Perform all year end activitieswithin the given deadlines, including the distribution of P60documents
* Demonstrate excellent organisational skillsincluding prioritising own workload to meet all deadlines
* Build and maintain strong and trusting relationships both internallyand with clients including regular meetings to discuss ways we canimprove our service
* Respond to internal queries fromcolleagues in other departments and external queries from eligiblethird parties e.g. HMRC
* Take ownership of client queries,responding thoroughly and in a timely manner
* Useappropriate methods of communication to uphold GDPR compliance
* Self-evaluate performance and training needs, bringing theseto the attention of the Payroll Manager for review
* Raiseall issues with the Payroll Manager in a timely manner to support aswift resolution
* Raise suggestions for improvements toclient service and notify the Payroll Manager upon identifying anypotential gaps in our process
Skills
* Accuracy and attention to detail
* Professionaland organised approach to work
* Effective time managementwith the ability to prioritise and manage workload to meet deadlines
* Self-motivated and ability to work on own initiative as wellas part of a team
* Good written and verbal communicationskills
* Flexible approach
Experience & Qualifications
* Minimum 2 yearsexperience in a similar role
* Ideally have worked inaccoutancy practice or bureau
* Ideally hold a CIPP
AdditionalInformation
* To carry out any other duties asidentified to ensure the smooth running of the business.
* Confidentiality - Where in the course of your duties you haveaccess to confidential information relating to customers or clientsyou should ensure confidentiality is always maintained and any data istreated in accordance with company policies and procedures.
* Equal Opportunities - To support the businessequality and diversity policy and promote an environment ofinclusivity and support to customers and our people.
* Health and safety - To adhere to health and safety proceduresand to take responsibility for your own safety and that of others andreport any incidents or concerns to line management.
* Customer Focused - We put our customers' needs andexpectations at the heart of all that we do. We expect our employeesto have a full understanding of those needs and expectations so thatwe can provide high quality, appropriate services always.
* Learning and Development - To participate in anylearning and development identified as appropriate for the role andshare ideas for continual personal and firm development.
* Quality of our Work - To strive to maintain high standards ofprofessionalism, work outputs and quality of work in line with thebusiness priorities.
Thosewho work for Shorts, can expect all the stuff you would normallyexpect from a really progressive form, and lots more besides
* Core hours policy (7.5 hours per day, working between08:00 and 18:00).
* The ability to take up to two hours forlunch.
* Overtime (we hardly work any!) to be taken back asTOIL.
* Holidays start at 25 days or pro-rata equivalent.
* Extra 1 day holiday after 5 years’ service and thereafter toa maximum extra 5 days.
* Ability to buy up to five daysholiday or pro-rata equivalent.
* Enhancedmaternity/paternity/adoption leave.
* A fair and sympatheticsickness policy.
* Access to Mental Health First Aiders withongoing associated support.
* Employee assistance program forcounselling services, medical support, and perks through PAYCARE
If you have any questions then don't hesitate tocontact our Talent Acquisition Manager, Laura Collins, via LinkedIn.
You can view the full job description on our website:Payroll Administrator | Shorts Chartered Accountants. We lookforward to receiving your application.
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