Job Purpose
To ensure the effective and efficient management of all mail items for the Establishment on a Saturday in line with the SPS Policy & Standard Operating Procedures. To also provide general administration duties for the Establishment. Responsibilities Deliver an effective and efficient mail delivery system in accordance to the agreed timescales and ensuring prisoner and staff requests are met. To provide assurance to management that all processes and systems are completed in accordance with the Prison and Young Offenders Institutions (Scotland) Rules 2011, the Management of Prisoner Correspondence policy (GMA20A/17) and appropriate Standard Operating Procedures. Conduct secondary assurance of all mail through x-ray machine and classify into the relevant categories while completing the relevant associated paperwork as per the Standard Operating Procedures and uploading the appropriate information to SharePoint. To take ownership and responsibility of your role, ensuring that you remain compliant and fully trained in all aspects of the role. Arrange for secondary assurance of the mail before securing and delivery to residential areas. To carry out any other general administration duties as directed by the Criminal Admin Manager. Person Specification SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role. Qualification Requirements Two National five qualifications, including English and Maths/Arithmetic or relevant administrative experience within a busy office setting. Knowledge, Skills and Experience Requirements Competent and experienced in all aspects of administration Competent in the use of Microsoft Packages including Excel, Word and Outlook Experience of Working with secure and confidential information Behaviour Requirements Plan & Organise Relationships & Collaboration Listen & Communicate Selection method 1 Final Stage Interview