Main area Women and Children's Grade Band 4 Contract Fixed term: 9 months (Limited term project) Hours Part time - 21 hours per week Job ref 408-25-588
Employer Wirral University Teaching Hospital NHS Foundation Trust Employer type NHS Site Clatterbridge Hospital, Town Wirral Salary £26,530 - £29,114 per annum pro rata Salary period Yearly Closing 28/07/2025 23:59
Medical Secretary
Band 4
To discover why you should consider applying for a role at Wirral University Teaching Hospital NHS Foundation Trust, please watch our video and hear directly from our staff about what it’s truly like to work at WUTH and its surrounding areas: https://youtu.be/Z5oMaNXprn8
Job overview
An opportunity has arisen for an experienced Medical Secretary in the Breast department. Based at Clatterbridge Hospital, the position is offered on a 9 months fixed term basis working 21 hours per week.
Main duties of the job
This interesting and varied role requires the ability to work well on your own initiative whilst being committed to teamwork as you will need to work with others to meet our patients’ needs. This position requires good communication skills, the ability to meet the demands of working in a busy environment and be able to represent the department with due professionalism.
Working for our organisation
All new colleagues can expect to receive a warm and friendly Wirral welcome from the very first time they make contact with us. We are described as “competent and caring staff” by our patients.
Wirral University Teaching Hospital NHS Foundation Trust is situated on The Wirral peninsula which has a stunning coastline and beautiful countryside surroundings, with great activities for its residents.
We are one of the largest and busiest acute Trusts in the North West of England, comprising of the Wirral’s only Emergency Department. We provide a high quality range of acute care services and employ over 6,000 staff, who serve a population of approximately 400,000 people across Wirral, Ellesmere Port, Neston, North Wales and the wider North West footprint.
We have approximately 855 beds trust-wide and our financial turnover is in excess of £337m.
The Wirral is easily accessible with excellent transport links including motorway, train, bus or ferry and within easy reach to the major cities of Liverpool, Chester and Manchester as well as neighbouring North Wales.
Detailed job description and main responsibilities
You will be responsible for implementing and managing systems for the office/team workload, ensuring work is completed within strict timescales. Administratively supporting clinical & non-clinical activities.
You will need to exercise your judgement and initiative based on experience and knowledge of arising problems and take appropriate action to resolve situations, including follow up of investigation results, ensuring that all results are presented to medical staff and subsequently actioned/filed into patient’s medical records.
You will have the ability to work under pressure, prioritise your workload and to deal with confidential and sensitive issues in a professional manner.
Person specification
Qualifications, Specific Experience & Training
* AMSPAR Medical Secretarial Diploma or equivalent experience
* RSA III word processing or equivalent
* Experience of Audio-typing
* Experience of using own initiative and prioritising workload, using organisational skills
* Previous administrative experience working with in the NHS or medical environment
* Experience of supervising more junior staff
Knowledge and Skills
* Excellent IT skills including use of Microsoft Office
* Awareness of Trust guidelines regarding complaints, confidentiality etc
* Awareness of relevant NHS/departmental targets for example 18 week RTT and cancer
* Experience of using CERNER or relevant patient database
Personal Attributes
* Ability to deal with sensitive issues with tact and diplomacy
* Polite, conscientious, courteous and of smart appearance
* Able to recognise and escalate issues out of scope of role
* Ability to exercise independent judgement when problems arise
* Ability to remain calm when working under pressure
* Ability to communicate in a professional manner with patients, relatives, Trust staff and other departments
* Ability to work independently or as part of a team – self-motivated
General Information
You are required to apply for this role via apps.trac.jobs and this is where you will be able to track the progress of your application. This will ensure we deal with your application quickly and efficiently.
Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application throughout the process.
By applying for this post you are agreeing to Wirral University Teaching Hospital NHS Foundation Trust viewing and managing the information contained in the application.
Please note; that if you are offered a position, your personal details will automatically be transferred into the national NHS Electronic Staff Records system (ESR).
The Trust reserves the right to close any vacancies from further applications when we have received a minimum amount of applications from which to make a shortlist. To prevent this happening please complete and submit your application without delay.
DBS Information
Trust policy requires that the cost of submitting & processing a DBS application is met by the successful applicant/s. DBS costs are recovered via salary deduction following starting in post.
If the post you are applying for requires a DBS - Inline with Trust policy the cost of submitting and processing a DBS for successful applications would be met by the individual themselves. The amount would vary depending on the level required: Standard Disclosure £21.50+£6.50 or Enhanced Disclosure £49.50+£6.50 (please be aware the additional sum is an administration fee and may increase due to inflation). This will be deducted from your salary, in manageable monthly instalments for up to 3 months following commencement of employment.
The Trust would encourage all post holders who require a DBS for their role to registered with the DBS Update Service. You can find out more information and guidance on how to do this at DBS Update Service - GOV.UK
Please note that it is the responsibility of applicants to assess their own eligibility for apprenticeship opportunities in relation to the role they are applying for. Eligibility is determined by specific residency requirements set by government funding rules and is assessed on a case-by-case basis. Our organisation cannot guarantee eligibility for all applicants.
UK nationals or individuals with the right of abode typically meet the residency requirement if they have been ordinarily resident in the UK, the British Overseas Territories, or the Crown Dependencies (Channel Islands and Isle of Man) for at least three years prior to the start date of the apprenticeship.
Eligibility to work in the UK will be verified during the final stages of the selection process. All candidates must either already have the right to work in the UK before commencing employment or meet the Home Office criteria for visa sponsorship. Please note that it is the responsibility of applicants to assess their own eligibility for visa sponsorship in relation to the role they are applying for. Our organisation cannot guarantee sponsorship for all roles, and eligibility is determined by the UK Home Office’s points-based immigration system on a case-by-case basis. For further information please see: Skilled Worker Visa Eligible Occupations and Codes .
This information does not constitute legal advice, and we strongly recommend seeking independent legal guidance tailored to your individual circumstances.
For further details on skilled worker sponsorship, please consult the UK Home Office guidance: Skilled Worker visa: Overview - GOV.UK. Additionally, the New guidance for overseas applicants | NHS Employers provides helpful information on the recr uitment process for candidates applying for roles in the UK.
Safeguarding
The Trust is committed to safeguarding and promoting the welfare of all unborn babies, children and adults and is signed up to both the Wirral Safeguarding Childrens Partnership and the Wirral Safeguarding Adults Partnership Board associated policies and procedures. All Trust staff must be familiar with, and adhere to these procedures. It is the post holders responsibility to attended the Trusts mandatory training Protecting Vulnerable People training, and to follow the relevant Trusts polices and practice guidance.
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