My client is a Global Bank. Looking to hire a Company Secretarial Assistant to join their London HQ.
To provide day to day support to the Secretariat to include, taking the minutes of various formal governance meetings, typing and miscellaneous administrative support, working methodically, with great attention to detail, frequently under tight time constraints, including but not limited to the items listed below:
To assist the Secretariat Team with the following tasks.
Pre-Meeting Administration:
* Organise meetings
* Send email notifications, reminders and rescheduling of meetings
* Prepare the annual and monthly calendar of meetings, calling of meetings, preparation of the agenda, collection of papers, chasing missing papers, accurate collation of papers into meeting packs, updating/making changes to the meeting packs, late circulations, special circulations etc. Ensuring timely and accurate distribution
Formal Governance Meetings:
* Attend formal governance meetings to help with the minutes/prepare the minutes
* Create a first draft of the minutes for review by the Company Secretary/Chairperson
* Circulate the draft minutes and monitor the minutes to approval
Post-Meeting Administration:
1. Maintain action reports, create consolidated action reports for individuals, circulate action reports, follow-up assigned act...