Overview
Whiskey & Wealth Club is a market leader in alternative whiskey cask investments, connecting clients with exclusive opportunities to own and trade premium casks from world-renowned distilleries. Our business is fast-paced, ambitious, and performance-driven, and we’re proud to have built a team that thrives on accuracy, collaboration, and excellence.
We are seeking a detail-oriented Payroll & Payments Specialist to join our Finance team. This is a key operational role responsible for ensuring the accuracy and timeliness of payroll, commissions, invoicing, and client billing across multiple global entities.
Key Responsibilities
* Payroll & Commissions
o Process and communicate all salary-related information to relevant payroll providers — both weekly and monthly.
o Calculate and verify weekly commission payments for all sales staff across multiple entities.
o Maintain up-to-date payroll and commission records, ensuring compliance with internal policies and local regulations.
* Client Billing & Accounts Receivable
o Create and issue invoices to clients, ensuring accuracy and timely posting to relevant sales ledgers.
o Calculate billing statements and review for errors to maintain accurate accounts receivable procedures.
o Manage deferred income in line with client billing schedules and financial reporting standards.
o Record all client receipts within the company’s ERP (NetSuite) and CRM systems for internal reporting.
o Manage and review client accounts and balances, proactively identifying and resolving invoice inconsistencies or discrepancies.
o Maintain a comprehensive and accurate record of all client accounts, transactions, and payment histories.
* Process Improvement & Reporting
o Support the month-end and year-end close process with reconciliations and reporting.
o Collaborate with the Finance and Operations teams to streamline workflows and improve accuracy and efficiency.
o Assist with audits, data validation, and compliance reviews as required.
Skills & Experience Required
* 3+ years of experience in a payroll, billing, or financial operations position.
* Bachelor’s degree in Finance, Accounting, or Business Administration.
* Proven experience processing payroll and commissions across multiple entities.
* Strong experience with NetSuite and CRM platforms (experience in a sales-led business advantageous).
* High proficiency in Microsoft Excel for reporting and analysis.
* Exceptional attention to detail and accuracy, with strong organisational and time management skills.
* Excellent communication skills — able to liaise confidently across departments and external providers.
* Ability to prioritise and manage multiple deadlines in a fast-paced environment.
* Analytical mindset with the ability to identify issues and implement solutions efficiently.
What We Offer
* Competitive salary and performance-based incentives.
* Hybrid working model (office and remote).
* Opportunity to work within a dynamic, high-growth investment business.
* Supportive, collaborative team environment with genuine career progression.
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