Description Starting salary: £27,519 Contract type: Permanent Grade: 2 Location: Longmore House, Edinburgh with hybrid working Working Hours: Monday – Friday 5 out of 7, 35 hours per week Interviews: To be held in person in Stirling on 18 th of July or at Longmore House, Edinburgh on the 19 th of July 2025. You will support the administration needs of the Directorate and assist the Business Manager with delegated or ad-hoc tasks. This is a critical role in a dynamic team that is involved in the diverse work across the directorate. For more information about the post and information about the team, please access the full job description here. Benefits of joining us at Historic Environment Scotland Enrolment onto a Civil Service Pension scheme – 28% employer contribution 25 days annual leave, pro-rata (increasing to 30 days after 3 years) 11.5 public holidays Reimbursement for relevant professional subscriptions Support for further education and personal development Study leave for work related courses Flexible working hours (where appropriate) Free entry to all of our properties (with up to three guests) Free entry to English Heritage, Manx and Cadw properties Key Responsibilities of this role Support the function of External Relations and Partnerships, ensuring requests and enquiries are responded to effectively and in a timely manner. Attention to detail and ability to prioritise a continually evolving workload is critical to success. Support the running of Directorate events (Forums, training, etc.) by leading on catering, venue, invites, travel bookings and creating and issuing supporting information for delegates. Support for on-the-day delivery of events is also required for directorate-wide events. Support multi-faceted external events hosted by other teams in the Directorate, including workshops and conferences. This requires logistics management and budget management. Support directorate communications, coordinating the weekly newsletter and gathering content for the quarterly project newsletter. Perform financial and procurement tasks, including raising purchase orders, setting up suppliers, reviewing manual purchase orders and receipt requests for accuracy, and liaising with business areas about open purchase orders and receipts. Ensure the smooth running of information flow across the team and directorate (where required), keeping monitoring systems up to date. Ideas for improvement to make systems and processes more efficient will be welcomed. Undertake general administrative duties, including data collation, file housekeeping, and responding to general queries from within and outside the organisation. Support the wider ER&P team in ensuring that operational procedures are followed and completed to a high standard. They will also strive to improve business processes and how we work continually. Support meetings administratively by taking minutes and actions when required, drafting agendas, and disseminating support materials and papers as necessary. The ability to juggle multiple priorities and maintain attention to detail is critical to this post. The ability to work independently while exercising sound judgment, initiative, and effective decision-making skills Key requirements of the role: In order for you to be successful in this post, we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1,200 words), using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life, home life, education or volunteer experience. Please read our CV and Cover Letter Guidance first before completing. Essential: Strong organisational and planning skills Ability to prioritise competing demands and work independently in fast fast-paced environment Advanced use of Microsoft packages (Excel, Outlook, Teams, PowerPoint, Word) Excellent communication skills including the ability to interact with a wide range of people An ability to build relationships with people at all levels within an organisation Proven ability to work effectively in a team Experience of undertaking meeting management tasks Find out more about desirable skills and experience in our full job description here. We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds, regardless of age, race, gender or gender identity, religious beliefs, marital status, sexual orientation, disability, or neurodiversity. In support of our Gaelic Language Plan, we welcome applications from Gaelic speakers. We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format, please reach out to us via email at recruit@hes.scot or call our Head Office at 0131 668 8600 and speak to a member of our People Team. Please note that, at this time, we are unfortunately unable to provide sponsorship as part of the recruitment process, therefore you must have current right to work in the UK to be considered for a post. To submit your application online, please read our ‘How to Apply’ followed by ‘Apply Now’ button to begin your application