Join Our Pack
From a bold idea to revolutionising dog food, Years has grown into a fast-scaling business dedicated to helping dogs live longer, healthier lives.
In just 3 years, we've built a great start-up business, serving thousands of happy customers, all while striving to achieve our mission. Our goal? To give dog owners a better, fresher, and healthier way to feed their pets. We provide human cut, personalised meals designed to support each dog's unique needs, delivered straight to their door - no preservatives, no compromises, just real nutrition.
You can find our customers across the UK, with future ambitions to scale internationally and continue transforming how people care for their dogs.
Your Mission
As an Inventory Administrator, you'll be at the heart of our daily operations, ensuring our production and warehouse teams have everything they need to deliver fresh, nutritious meals to dogs across the UK.
You'll play a critical role in maintaining inventory accuracy, coordinating with suppliers and offsite storage facilities, and keeping our operational processes running smoothly.
This is a hands-on role where you'll work closely with our production, warehouse, and data teams. You'll be responsible for tracking stock movements, managing goods-in processes, generating production picks, and maintaining accurate records across our systems. When team members are away, you'll step up to cover additional responsibilities, making you a vital part of our operational resilience.
You'll report into the Inventory Manager and collaborate daily with production, purchasing, and inventory management, data science. This role suits someone who thrives in a fast-paced environment and takes pride in keeping things organised and on track.
Key Responsibilities
Daily Operations
* Record and track all deliveries from freezers to production
* Generate daily ingredient picks for production including meals, WIPs, and toppers
* Complete daily GMP documentation and OPS KPIs
* Conduct morning meat checks for temperature and quantity
* Manage goods-in processes: receive, check, count, and record all SKUs against purchase orders
* Accurately update inventory and WMS with all received items
* Label, store, and organise stock in correct locations
* Prepare and process delivery notes and relevant paperwork
* Coordinate with offsite storage facilities for collections and call-offs
* Track stock levels held at offsite locations
Weekly Tasks
* Create and fulfil sales orders for packaging supplies (boxes, dividers, paper, stretch wrap)
* Process stock requests from different departments
* Compile and submit weekly waste reports
* Conduct main SKU stock counts
* Call off trays and boxes direct from suppliers
* Fulfil sales orders generated by the Data team
* Track and report on consumables usage
Monthly & Ad-Hoc
* Support monthly full stock takes
* Liaise with offsite storage to resolve any discrepancies or issues
* Assist with inventory location updates and amendments
* Report missing items, damages, or incorrect shipments to relevant teams
* Create new locations and SKUs in WMS as needed
* Conduct cycle counts and WMS amendments
* Support BOM creation and amendments
* Generate and laminate barcodes as required
Requirements
What You'll Bring
* Strong organisational skills with excellent attention to detail
* Experience in warehouse, inventory, or operations administration (food manufacturing experience a plus)
* Confident using inventory management systems or WMS
* Clear communication skills - written and verbal
* Ability to manage multiple tasks and meet deadlines in a fast-paced environment
* A proactive, team-oriented mindset
* Comfortable with data entry and basic reporting
* Flexibility to cover additional duties when colleagues are away
Benefits
What’s In It For You? Years Benefits
* Salary of £28,000 - 29,500 PA
* Annual £250.00 Learning & Development budget for courses, books or other self-learn activities
* Annual £100.00 Wellbeing budget
* Up to 2 weeks working abroad per year (selected roles)
* Monthly recognition through our Yappa of The Month programme
* 1 Volunteer day per year – dog themed or not: it’s your choice!
* Subsidised employee groups – from five a side to padel there’s loads to get involved in or the chance to start up your own group
* Quarterly subsidised team events from Axe throwing, crazy golf to cocktail making
* Exclusive discounts on Years and Years treats for yourself and friends/family
* Lunch & Learn programme – from dog first aid to financial savviness we’ve got sessions planned to cover all kinds of topics
* Casual dress
* Your birthday off or different day if it falls on a non-working day
* Ability to sell any unused holiday back to Years at the end of the Holiday Year (maximum 1 working week)