Job category: Transport, Logistics and Freight
Contract: Permanent
Remuneration: Market Related
EE position: No
About our company
dynamicdynateqcareers.ci.hr
Introduction
We are looking for a Facilities and Fleet Manager to manage company facilities and ensure optimal functioning of facilities on a daily basis. Oversee Fleet and Security to ensure optimal operational efficiency, cost-effectiveness, and compliance with safety regulations for business requirements.
* Planning and coordinating all installations and refurbishments
* Managing the upkeep of equipment and supplies to meet health and safetystandards
* Inspecting buildings structures to determine the need for repairs or renovations
* Preserving the good condition of infrastructure and ensure that facilities aresafe and well-functioning
* Plan and coordinate all installations (telecommunications, heat, electricity etc)and refurbishments
* Review utilities consumption and strive to minimize costs
* Control activities like waste disposal, building security, etc
* Allocate office space according to business needs and managing officerelocations
* Handle insurance plans and service contracts
* Manage Service Level Agreements with service providers: Fleet, Security,Insurance, Reunert, etc.
* Management of Building Insurance and fielding assessments (risk audits andrating) related to insurance matters
* Advising business on measures to improve the efficiency and cost-effectivenessof the facility
* Supervising teams including external contractors
* Ensuring that basic facilities are well-maintained and conducting proactivemaintenance
* Dealing with emergencies as they arise, water outages, loadshedding ,ect
* Ensuring that facilities meet compliance standards and government regulations
* Planning for the future by forecasting the facility’s upcoming needs andrequirements
* Ensuring employee and facility safety
* Drafting maintenance reports.
* Managing Facilities Security clearance process
* Ensure achievement of all non-financial KPIs in area of responsibility
Fleet Management
* Optimal management of the Service Level Agreement with the Fleet ServiceProvider
* Managing vehicle acquisition, disposal, and lifecycle
* Scheduling and overseeing routine vehicle maintenance by continuous liaisonwith the Fleet management company
* Monitoring driver performance and safety compliance
* Optimizing fuel consumption and costs
* Analyzing fleet data to identify trends and cost-saving opportunities
* Budgeting and cost control for fleet operations
* Dispatching vehicles and managing routes
Security Management
* Engage with Landlord on security matters
* Engage with park security on incidents, security trends, visitors and contractoraccess to park
* Analyse building security for possible compromises and recommendimprovements
* Draft security reports
* Manage and monitor security alarms system
* Manage and monitor access control system
* Manage and monitor CCTV system
* Relevant tertiary qualification (ie. Transport management, Logistics or related field.)
* Project Management qualification and training highly advantageous
* Management and leadership development programme (highly advantageous)REQUIRED CAPABILITIES &
COMPETENCIES:
* Proven experience as facilities manager
* Well-versed in technical/engineering operations and facilities management practices
* Minimum 5 years of experience in fleet or logistics management and the insuranceportfolio
* A comprehensive understanding of the Fleet and Security environment (includingSecurity clearances)
* Strong understanding of South African road and traffic laws, including AARTO
* Sound experience managing building projects
* Knowledge of basic accounting and finance principles
* Excellent verbal and written communication skills
* Excellent organisational, planning and leadership skills
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