Our client, an established facility based in East Kent, is currently looking to recruit an Administration Coordinator to work on a temporary contract. This will initially be a four week contract, which may be extended depending on progress.
Duties & Responsibilities
* Provide a comprehensive range of office administration and support services across the team including administration of monthly team meetings
* Support the work of the Director by dealing with day to day matters, including organising the Director's diary and travel, personnel issues and requests for information from stakeholders and members of the public
* Dealing with correspondence, answering telephone queries, incoming and outgoing post, dealing with electronic mail, filing, photocopying and arranging the servicing of equipment
* Maintaining and replenishing stationery
* Maintain and develop appropriate office systems including manual and computer filing systems to ensure that the information held is relevant, up to date and accessible. Ensure that all operational systems are appropriately documented
* Open and maintain files, record and retrieve information held in spreadsheets and databases using computer software packages e.g. Microsoft Excel, Access, PowerPoint, ThankQ etc. as required
* Assist with the recruitment of new staff including organising interviews and contact with all successful and unsuccessful candidates. Collection of documentation from all new employees, including references, issuing contracts. Administration of induction process for new staff
* Liaise with IT provider with regards to all IT provision throughout the office. To include, setting up new email accounts, organising server updates and any other IT issues or faults that arise
* Administration support for Health & Safety group including minute taking and arranging meetings with H&S advisors
* Management of enquiries to the general information mailbox
* Assist the Finance team with payroll preparation, collating necessary information for the monthly payroll run
* To carry out any other duty as directed by the line manager, in accordance with the level (or seniority) of the post
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